Building Maintenance Supervisor

Job Description

Job Description

Description:

 

Introduction: Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.
At Seabreeze, people are at the heart of what we do. Our philosophy, “ Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.
Summary: At Seabreeze Management Company, our motto is “People, Performance, Passion,” and we live that motto every day. By continually improving the service we offer our customers and providing our team with the resources they need, we have the power to create communities wherever we go.
The Building Maintenance Supervisor oversees the operation, maintenance, and repair of all building systems within the homeowners’ association (HOA) community. This role serves as the technical expert and lead for the building engineering team, ensuring safe, efficient, and compliant operation of mechanical, electrical, plumbing, and structural systems. The Building Maintenance Supervisor partners with management, vendors, and residents to maintain property standards and enhance the community living experience.
Essential Duties and Responsibilities: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Building Operations & Maintenance

• Perform preventative maintenance according to manufacturer and property standards.
• Conduct daily property walks, weekly inspections, and document all findings.
• Troubleshoot and repair, or obtain bids for plumbing, electrical, mechanical, carpentry, and general maintenance issues.
• Ensure equipment rooms remain clean, organized, safe, and code-compliant.
• Perform daily maintenance activities.
• Perform duties related to plumbing, electrical, HVAC, painting, drywall/carpentry, pressure washing, and any other maintenance needs related to the designated property.
• Troubleshooting water leaks, electrical problems, noises, vibrations, odors, etc.
• Perform unscheduled and emergency repairs as required.
• Perform or assist with any operations as required to maintain workflow and meet schedules.
• Notify supervision of unusual equipment or operating problems and the need for additional materials and supplies.
• Operate and maintain fire life safety systems including fire sprinklers, smoke exhaust fan systems, damper controllers, variable frequency drives, control centers and security systems.
• Operate, maintain and test run Emergency power generation systems and log readings.
• Complete Management reports and forms as required.
• Ensure all PM tasks are logged in the work-order system with dates, notes, and outcomes.
• Develop, maintain, and revise a formal preventive maintenance (PM) schedule for all building systems.
• Identify and report any deferred maintenance or system concerns to the General Manager.
• Create, implement, and maintain Engineering SOPs and checklists for routine operations, emergency procedures, and specialized maintenance tasks.
• Ensure all engineering staff follow SOPs and checklists consistently and accurately.
• Review engineering documentation weekly to ensure completeness, accuracy, and compliance.

Safety & Emergency Response

• Inspect and immediately repair any safety issues such as trip hazards, fires, and floods.
• Prepare applications for county permits.
• Ensure all required building licenses, certifications, and inspections (including elevators, emergency equipment, generator.) remain current and compliant.
• Serve as the primary point of contact for after-hours and building emergencies and be onsite promptly as required.
• Develop and execute emergency, fire and earthquake evacuation procedures.
• Maintain and test emergency equipment on schedule.
• Ensure all staff are trained quarterly on emergency response.
• Maintain emergency supply inventory.
• Maintain Fire Life Safety Binder as required.
• Hold safety meetings per OSHA requirements.

Vendor & Project Management

• Schedule, supervise, and evaluate all onsite vendor work to ensure compliance with contracts, building protocols, and scope of work.
• Track, follow up on, and close out vendor work, including required documentation, inspections, approvals, and sign-off.
• Document deficiencies and escalate concerns to the General Manager within 24 hours.
• Ensure all vendors comply with building access protocols.
• Act as the primary manager for janitorial vendors, including:

Scheduling and adjusting staffing as neededMonitoring daily, weekly, and monthly performanceEnsuring compliance with the janitorial scope of workConducting regular quality checks and documenting deficienciesEscalating unresolved issues to the General Manager

• Prepare scopes, obtain bids, and recommend contractor selection for building projects.
• Monitor progress and quality of repairs, upgrades, and system modifications.
• Collaborate with the General Manager on capital projects and system improvements.

Resident & Customer Service

• Respond professionally to homeowner requests and concerns.
• Provide clear explanations of maintenance issues and timelines.
• Conduct engineering orientations for new owners to explain systems, access, and responsibilities.
• Maintain positive working relationships with vendors, board and staff.
• Maintain clear, professional and timely communication with residents and team regarding maintenance issues.

Supervisory Duties

• Pre-screen and interview prospective employment candidates for open positions in the Maintenance Department.
• Train and supervise new and existing employees.
• Terminate employees only with People, Strategy and Operations involvement, in accordance with Management Company policies and procedures.
• Provide guidance and job development to employees on work practices, performance and policies/procedures.
• Review and approve time off requests and timesheets via the payroll system according to deadlines provided by the Pay Manager.
• Conduct annual performance appraisals for employees and recommendations on salary increases.

Performance Expectations

• Close non-emergency work orders within 72 hours, or provide documented updates.
• Ensure the interior and exterior appearance of the property is consistently maintained, including gates, loading docks, garages, common areas, and building exterior.
• Provide same-day written reports for leaks, floods, fires, system failures, or major incidents.
• Submit the Preventive Maintenance Tracker monthly.
• Maintain an organized, auditable record of all preventive maintenance tasks.
• Participate in monthly board meetings and other required meetings to communicate issues, integrate activities, obtain approvals, and stay informed of new requirements, policies, and regulations.
• Ensure all work orders and documentation are entered in the system the same day work begins.
• Hold team members accountable for performance, professionalism, and communication standards.
• Ability to respond to after-hours emergencies as needed.

Requirements:

Knowledge, Skills and Experience:

• High school diploma or equivalent required; technical or trade certification preferred.
• High-Rise Fire Safety Director Certification
• 7+ years of progressive building engineering/maintenance experience, with at least 2 years in a supervisory or lead role.
• Strong knowledge of mechanical, electrical, plumbing, and fire/life safety systems.
• Familiarity with building automation systems (BAS), energy management, and sustainability practices preferred.
• Ability to read and interpret blueprints, technical manuals, and regulatory requirements.
• Strong communication, leadership, and problem-solving skills

Language Skills:

The candidate must have good written communication skills, and the ability to communicate effectively with employees at all levels of the organization, both verbally and in writing. 

Availability:

Available during regular business hours of Monday- Friday 8:30am-5pm and On-Call as needed

Physical Requirements:

• Ability to walk, climb stairs, and access all areas of buildings including roofs, basements, and mechanical rooms
• Capability to lift up to 50 pounds occasionally
• Willingness to work flexible hours including evenings, weekends, and on-call emergency response as needed
• Ability to work in varying environmental conditions including mechanical rooms with extreme temperatures

Work Environment:

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Renee Lott at View phone number on us.fitly.work.