Executive Administrative Assistant

Position Title: Executive Administrative Assistant Department: Assigned Department Immediate Supervisor’s Title: Assigned Department Head Positions Supervised: None Term of Position: 12 Months Full-time Non-exempt Position Description:(primary functions) Provides full range of administrative and support services to assigned department Essential Duties and Responsibilities: Organizes and manages the day-to-day activities of an assigned office to ensure efficientand effective office operations; coordinates communications; assists the supervisor(s)with administrative matters Performs a variety of duties independently in support of functions delegated to assignedsupervisor; interprets and applies rules and regulations as appropriate Receives and transcribes dictation of letters and memoranda, including material confidentialin nature; prepares correspondence independently or from oral instructions Maintains current budget information; monitors budget expenditures; assists in budgetpreparations as assigned Utilizes the computer to perform computer functions including, but not limited to,word processing charts, spreadsheets, as well as other software applications Initiates and answers telephone calls; screens and directs calls and visitors to appropriatepersonnel; schedules and confirms appointments Responds to requests for information from students, staff, and the general publicregarding the institution’s programs, policies, procedures, and regulations Maintains a variety of files and records including some confidential in nature Schedules meetings and appointments for assigned administrator; prepares agenda itemsfor meetings; maintains records, attends meetings, and prepares minutes for distributionto appropriate personnel Receives and routes mail to the appropriate personnel; orders, issues and maintainsdepartment’s supplies and forms Performs other duties as assigned by the Supervisor Non-Discrimination Statement Coahoma Community College is an equal opportunity institution in accordance with civilrights and does not discriminate on the basis of race, color, national origin, sex,disability, age, or other factors prohibited by law in any of its educational programs,activities and employment opportunities. The following person has been designatedto handle inquiries regarding the non-discrimination policies: Taneshia T. Winston,Director of Employee Services/Coordinator for 504/ADA, Title IX Compliance Officer,Office #A100, Vivian M. Presley Administration Building, 3240 Friars Point Road, Clarksdale,Mississippi 38614, Phone: View phone number on click.appcast.io, Email: View email address on click.appcast.io #J-18808-Ljbffr Coahoma Community College