Operations Support Specialist

Posting Details

Posting Summary


Working Title
Operations Support Specialist


Role Title
Admin and Office Spec II


Role Code
19012-FP


FLSA
Nonexempt


Pay Band
02


Position Number
280W1663


Agency
Northern VA Community College


Division
NV280-VP Administration


Work Location
Fairfax County - 059


Hiring Range
$18/hr


Emergency/Essential Personnel
No


EEO Category
6-Administrative Support


Full Time or Part Time
Part Time


Does this position have telework options? -Telework options are subject to change based on business needs-
No


Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule


Monday - Friday; 8:00 AM - 1:30 PM.
This position is eligible to work a max of 29hrs/week.

Sensitive Position
No


Job Description

General Description:
This position supports Finance and Administration and the Material Management department by staffing the reception area and managing daily office tasks. The Operations Support Specialist will provide high-level customer service to staff, visitors, students and occupants of the College's facilities. Additionally, this position will organize and maintain filing systems for the department and review and route official requests for departmental approval.

This position is not eligible for telework.

Duties and Task :

• Overseeing the daily meetings schedule
• Maintaining conference rooms, greeting guests, distributing mail and responding to email.
• Support the departmental which involves reviewing official requests for departmental approval and working with end users on required corrections, routing those requests for departmental approval, data entry, submitting work orders, submitting supply orders and payment requests, performing electronic receiving as necessary, and assisting the Office of Risk Management with obtaining and filing claim documentation.
• Processes departmental forms with a high degree of accuracy, performing detailed data entry and managing time-sensitive tasks to ensure compliance with established deadlines
• Managing administrative tasks spanning a variety of departmental programs, including but not limited to risk management, leased operations, inventory and receiving.
• The administrative assistant will provide high-level customer service in a professional business environment and must be comfortable utilizing a multitude of computer software programs to perform daily tasks.

Special Assignments


May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSAs:

• Excellent interpersonal communication skills and ability to deal tactfully with people.
• Ability to build and maintain cooperative and collaborative relationships with colleagues.
• Strong verbal and written communication skills.
• Excellent organizational skills.
• Great attention to detail.
• Ability to manage time and prioritize tasks efficiently.
• Proficient in emailing, typing, scheduling, note-taking and other basic administrative duties.
• Basic knowledge of standard office and administrative tools and equipment.
• Self-motivated individual with the ability to work independently.

Minimum Work Experience:

• Experience working in an office environment.
• Experience in Microsoft Office Suite.
• Experience using Microsoft Excel to organize and analyze data.
• Customer service experience.

Additional Considerations

Additional Considerations:

• Experience working with Virginia State procurement (eVA), accounts payable, accounts receivable processes and policies.
• Proficient in spreadsheet development and utilizing advanced Microsoft Excel functions.
• Experience working with Oracle-based applications, such as Peoplesoft AIS.

Operation of a State Vehicle
No


Supervises Employees
No


Required Travel


N/A

Posting Detail Information


Posting Number
WGE_3243P


Recruitment Type
General Public - G


Number of Vacancies
1


Position End Date (if temporary)

Job Open Date
06/22/2026


Job Close Date
07/05/2026


Open Until Filled
No


Agency Website




Contact Name

Email

Phone Number

Special Instructions to Applicants


In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io

Additional Information


Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College .

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at .

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports .

Employees must reside in Virginia, Maryland or District of Columbia.

Background Check Statement Disclaimer


The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement


The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement


The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement


VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting