PT Contract and Admin Assistant

Part-Time Contract and Administrative Assistant

The Part-Time Contract and Administrative Assistant collaborates with cross-functional Corporate Partnership, Marketing, and Legal teams to develop and manage client contracts and sweepstakes promotional terms and agreements. This position is also responsible for the tracking of the corporate partnership vehicle program.

Job Duties:

• Collaborate with our Corporate Partnership Sales Managers and Legal Department to prepare written contracts for sponsorship partners at Hersheypark, GIANT Center, Hersheypark Stadium, Hershey Theatre, and grassroots efforts. Understand all parameters of the contract and properly document all details of the agreement. Obtain all necessary signatures, distribute to stakeholders, and store all contracts in the contract database as well as in department files.
• Track key partner benefits and update inventory when needed.
• Fulfill promotions, offers, and sweepstakes with stakeholders. Serve as a legal liaison with internal partners to develop program rules and ensure all promotions are executed successfully, document all necessary forms in Cobblestone, and communicate with winners while providing the execution of the prizing.
• Manage the sponsorship database and all collaborative documents used among the team, including the availability of sponsorship assets such as dasher boards, and signage locations, for accurate asset inventory.
• Assist as needed with on-site activations at Hersheypark, GIANT Center, and Hersheypark Stadium, making course corrections as needed and ensure the experience maintains overall brand strategies.
• Perform other duties as assigned.

Qualifications:

• Must be 18 years of age or older
• Associate's Degree - Marketing, Communications, Law, Other
• Relevant work experience can be substituted for education - 1-2 years

Knowledge, Skills, and Abilities:

• Excellent written and verbal communication skills
• Skilled in the use of Google Suite and Microsoft Office applications, including Excel and Word.
• Ability to safeguard confidential information
• Must be organized and detail-oriented
• Ability to handle multiple priorities and client accounts

Job Demands:

While performing the duties of this job, the employee is required to:

• Reaching Forward Occasional (<33%)
• Reaching Overhead Occasional (<33%)
• Finger Dexterity Constant (>67%)
• Hand/Eye Coordination Constant (>67%)
• Stooping Occasional (<33%)
• Bending Occasional (<33%)
• Sitting Frequent (34-66%)
• Standing Frequent (34-66%)
• Walking Frequent (34-66%)
• This job requires the visual ability to perform detailed work at close distances (computer screens, accounting ledgers, using measurement devices).
• This job regularly requires verbal communication of detailed information to others either by phone or in person.
• Substantial movements (motions) of the wrists, hands, and/or fingers (Repetitive motion).
• The position is subject to environmental conditions. Activities occur inside and outside.
• This is an on-site position based in Hershey, PA, working 30 hours per week during typical business hours of Monday - Friday.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Hershey Entertainment and Resorts is an Equal Opportunity Employer

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.