Business Manager

Battery of hearts Requisition No: 879904 Agency: Florida Fish and Wildlife Conservation Commission Working Title: BUSINESS MANAGER I-SES - 77000035 1 FWC Regional Operations Office, Southwest Business Manager I – SES Position with Benefits $1,791.72 Biweekly, $46,584.72 Annually 3900 Drane Field Road Lakeland, FL Regional Operations Office, Southwest Business Manager I – SES 77000035 Lakeland, Florida – $46,587.62 Annually *Not eligible for telework* Our organization The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. Minimum Qualifications Three Years of professional purchasing and procurement experience that involve competitve bidding; or A bachelor's degree from an accredited college or university with four courses in business and two years of professional purchasing and procurement experience which involved competitive bidding; or possession of a Certified Purchasing Manager certificate and three year of professional experience as described above; or a master's degree from an accredited college or university in business and one year of experience as described above. Preferred Qualifications Three or more years of experience in Accounting, Purchasing or related field. Three or more years of knowledge in My Florida Market Place (MFMP) / Ariba on Demand (AOD), Vendor Information Portal (VIP), the PCard Works system, and Florida Accountability Contract Tracking System (FACTs). Extensive knowledge of the State of Florida Purchasing rules, regulations, policies and procedures. Two or more years of Supervisory Experience, as this incumbent will supervise 2 full-time positions. Requirements Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes. Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework. Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment. Position Overview and Responsibilities This position serves as a Regional Business Manager for 12 counties and provides purchasing and procurement support functions to all Divisions and Offices within the Southwest Region. Supervision Supervises the actions and decisions of the Regional Purchasing Agent and Regional Operations Staff Assistant. Plans, implements, and coordinates workload, workflows, deadlines, objectives, and time utilization to ensure productivity and agency needs are met. Conducts periodic meetings to inform staff about new or revised policies and procedures related to finance and budget. Budget and Accounting Serves as a liaison between regional Division/Office staff and Tallahassee Division/Office budget staff. Monitors and assesses budget status weekly and provides reports to Division/Office leads. Includes all requests for transaction reports, encumbrance reports, special reports, and corrections. Works closely with the Regional Purchasing Agent to ensure proper coding. Purchasing and Contract Management Serves as the final purchasing authority and approves purchases less than $35K (Category II). Serves as liaison between regional staff and Tallahassee Purchasing Section. Retains thorough knowledge of MFMP, state contracts, bids, etc. Ensures regional compliance with all purchasing policies and procedures. Acts as subject matter expert for all procurement related matters and trains regional staff in procurement, including p‑cards. Coordinates training for regional staff serving in procurement roles. Acts as a regional approver for single source, quotes, emergency and after‑the‑fact approvals; PRIDE, RESPECT and state contract exceptions and other purchases exempt from competitive process. Final approver for MFMP purchase orders submitted by Regional Purchasing Agent and procurement facilitators. Verifies vendor registration with State of Florida. Researches MFMP vendors and state contract vendors and investigates past‑due amounts. Reviews regional Invitation to Bid (ITBs) requests before submission to Tallahassee Purchasing. Assists staff with special procurements including preparation of scope of work, specifications, potential vendor lists, etc., for ITB and Request for Proposals (RFP) packages sent to Tallahassee Purchasing (purchases over $35K) for approval and bidding. Conducts pre‑bid conferences throughout the region. Serves as contract manager for the region’s formal contracts. State Purchasing Card (P‑Card) Acts as “Advanced Buyer” for SW Regional Office of the Executive Director staff and “Super Buyer” for other Divisions. Assists regional staff in ensuring vendors are registered in Florida Accounting Information Resource (FLAIR) and registers them if needed. Assists regional staff/account holders with questions/issues concerning P‑Card WORKS and serves as subject matter expert for the regional account holders. This position functions independently, requiring a high degree of judgement, business management and team building skills. Performs other duties as assigned. Knowledge, Skills and Abilities Knowledge of business functional areas such as purchasing, accounting, and budgeting. Knowledge in Ariba on Demand (AOD), Vendor Information Portal (VIP), the PCard Works system and Florida Accountability Contract Tracking System (FACTs), financial database systems, and budgeting tools. Knowledge of the State of Florida purchasing rules, regulations, policies and procedures with the ability to understand and apply applicable rules, regulations, policies and procedures in related purchasing processes. Ability to lead and supervise a team responsible for purchasing, accounting, and budget functions, including assigning work, ensuring accuracy, maintaining compliance with policies, and meeting organizational goals. Comprehensive knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro. Possess good customer service, telephone and clerical skills. Ability to communicate effectively both orally and in writing. Ability to work independently. Strong organizational and management skills. Ability to work in an extremely fast‑paced, team environment. Ability and desire to work in a confidential environment. High attention to detail. Ability to multi‑task, prioritize and meet deadlines. Ability to act on changing priorities and responsibilities. Ability to organize and file documents. Why should I apply? The Benefits of Working for the State of Florida State of Florida employees enjoy top‑tier benefits offerings including comprehensive health coverage, retirement plans, tuition waivers, paid leave, and more. Health Premiums $4.17 – Single / $15.00 – Family Biweekly No Cost $25,000 Life Insurance Nine Paid State Holidays, One Personal Holiday per year 176 hours Annual Leave and 104 hours Sick Leave accrued Annually Retirement Plan Options State University and College Tuition Waiver Program On the Job Trainings Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees. Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community. For a more complete list of benefits, visit Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act. Location: LAKELAND, FL, 33801 For assistance, call the People First Service Center at View phone number on click.appcast.io Monday‑Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr