Executive Operations Coordinator

Position Information Title: Executive Operations Coordinator (Professional Tech Full Time) Department: Strategy & Innovation Campus: Westminster Campus Location: On-site with occasional remote work and travel to all three FRCC campuses Salary: $56,606 - $59,436 annually Job Summary Provide executive, administrative, and operational support to the Vice President for Strategy & Innovation and the PRISM department. Coordinate communications, meetings, budgets, contracts, records, and events to ensure efficient division operations across the college. Develop and maintain systems and workflows that promote accountability and operational excellence. Note: Colorado residency is required on the first day of employment, and FRCC is an E‑Verify employer. Duties & Responsibilities Manage and prioritize the VP's calendar, communications, and daily workflow. Serve as the primary point of contact for stakeholders, exercising discretion in communications. Track leadership action items, coordinate meetings, prepare materials, maintain records, facilitate travel, and ensure timely follow‑through. Coordinate administrative and operational activities across the division. Develop and maintain systems, workflows, timelines, documentation, and tracking tools that support efficient operations. Monitor progress on division priorities, support reporting needs, and identify opportunities to improve processes. Coordinate division meetings, retreats, advisory groups, forums, and special events. Manage event logistics, agendas, materials, communications, and documentation of key decisions. Maintain division communication resources and digital platforms, including SharePoint sites. Serve as the cost‑center administrator for VP budget accounts. Monitor expenditures, process invoices and expense reports, support purchasing activities, prepare purchase orders and travel requisitions, and coordinate contract documentation and approvals. Competencies / KSAs Embraces FRCC’s mission, vision and values and supports institutional goals. Manages multiple projects concurrently and ensures contributors meet deadlines. Places students and employees at the center of work, adopting a service‑first philosophy. Fosters inclusive excellence by creating a respectful work environment and demonstrating cultural awareness. Communicates effectively, translating complex initiatives into accessible messaging. Builds positive, collaborative relationships with colleagues and external stakeholders. Exhibits initiative and problem‑solving skills, proactively addressing challenges. Leads from the middle by examining responsibilities and contributing ideas to leadership. Plans operationally, aligning work with the college’s strategic plan and objectives. Minimum Qualifications Bachelor’s degree and at least two years of experience providing administrative, operational, executive, or program coordination support in a complex, fast‑paced office; OR an Associate’s degree and four years of experience in a similar environment. Proven discretion when handling sensitive or confidential information and responsive, customer‑focused service to diverse stakeholders. Ability to manage complex calendars, schedules, meetings and travel arrangements. Proficiency maintaining accurate records, files and documentation. Capability to learn and use enterprise, purchasing and administrative systems. Salary & Benefits Salary range reflects minimum and maximum starting salary for the position. Benefits are available to Administrative, Professional and Technical Employees and Faculty; details are posted on the FRCC Benefits page. Equal Opportunity Employer The Colorado Community College System is an Equal Opportunity Employer. Decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status or any other protected status in accordance with applicable law. #J-18808-Ljbffr State of Colorado