Payroll Specialist

Job Description

Job Description

Job Title: Payroll Specialist

Industry: Finance & Accounting, Real Estate/Property Management

Location: Englewood, NJ

Compensation: $75,000 - $85,000 / Year

Benefits: This position is eligible for medical, dental, vision, and 401(k) benefits

Work Schedule: Full-time, 8am - 6pm, 1 hour lunch

Position Overview

We are looking to add an experienced Payroll Specialist to support a complex, multi-entity payroll environment. This individual will own the full bi-weekly payroll cycle for approximately 500 employees across multiple states, ensuring accuracy, compliance, and timeliness.

The role covers payroll for a mix of salaried and hourly employees, including both union and non-union populations, spanning several legal entities. This person will play a key role in maintaining accurate records, supporting compliance requirements, and ensuring payroll processes run efficiently end-to-end.

In addition to payroll execution, this position partners closely with Accounting, HR, and operational leadership on compensation-related initiatives, employee data integrity, benefits processing, and regulatory adherence. The ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced, deadline-driven environment.

Key Responsibilities

• Partner cross-functionally with HR and Finance to ensure employee data is accurate and payroll processing runs smoothly
  • Review and validate new hire setup in the payroll system (including pay classification, compensation, department assignment, tax setup, and allocations)
  • Maintain and update training materials; support onboarding and ongoing payroll-related training as needed
• Execute end-to-end payroll processing using ADP or a comparable system
  • Validate time and attendance data including regular hours, overtime, and PTO; ensure approvals are completed prior to processing
  • Input and review payroll-related data such as bonuses, reimbursements, and deductions
  • Reconcile payroll reports, investigate discrepancies, and resolve issues prior to finalization
  • Process adjustments including garnishments, benefit deductions, and tax withholdings
• Administer union-related payroll components, including dues, benefits, and pension contributions on a recurring basis
• Ensure compliance with federal, state, and local payroll regulations by staying current on applicable laws and requirements
• Serve as a point of contact for employee payroll inquiries, providing timely and professional support
• Prepare and distribute payroll reporting to internal stakeholders as needed
• Coordinate with ADP (or provider) on year-end activities including W-2 preparation and payroll tax filings
• Support Accounting with payroll-related journal entries and proper cost allocation across entities or properties
• Maintain strict confidentiality of payroll and employee data
• Take on additional responsibilities as needed to support the payroll function

Qualifications

• 3–7 years of hands-on payroll experience in a multi-state environment, with full-cycle ownership
• Bachelor’s degree in Accounting, Business, or related field preferred; CPP designation is a plus
• Strong proficiency with payroll systems (ADP preferred) and Microsoft Excel
• Solid understanding of payroll compliance, including tax regulations and labor requirements
• Highly organized with strong attention to detail and the ability to manage multiple deadlines
• Effective communicator with the ability to work across departments and levels of the organization
• Demonstrates discretion and professionalism when handling sensitive information
• Strong analytical and problem-solving skills, with experience improving or refining processes

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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