Construction Office Assistant

Job Description

Job Description

Now Hiring: Office Assistant / Executive Assistant

We are looking for a highly organized, motivated, and detail-oriented Office Assistant to join our growing construction team. This role is ideal for someone who enjoys keeping an office running efficiently, managing multiple priorities, and providing administrative support in a fast-paced environment.

Primary Responsibilities

Process Certified Payroll Reports (CPRs)

Prepare lien waivers and subcontractor lien releases

Organize and maintain billing records and office files

Assist with insurance, union, and company audits

Track vehicle registrations and DOT documentation

Monitor project payment schedules and maintain billing records

Process incoming and outgoing mail

Maintain accurate filing systems for completed projects

Maintain daily office tasks

Accounting & Administrative Duties

Experience with QuickBooks (or willingness to learn)

Track monthly expenses and reporting

Maintain organized financial documentation

Construction Administration

Prepare and submit monthly union reports

Order bid bonds and project drawings

Assist with bid preparation

Coordinate project documentation with management

Track project payments and outstanding invoices

Qualifications

Strong organizational and time management skills

Excellent communication skills

Ability to multitask and prioritize deadlines

Proficient with Microsoft Office (Word, Excel, Outlook)

QuickBooks experience preferred

Construction office experience is a plus

Notary Public certification (or willingness to become one) preferred

High attention to detail and confidentiality

Office Setup & Responsibilities

The successful candidate will help maintain an organized and efficient office environment, including:

Managing office equipment and supplies

Maintaining filing systems

Organizing workspaces

Supporting daily office operations

What We’re Looking For

Self-motivated and dependable

Ability to work independently

Professional and positive attitude

Strong problem-solving skills

Team player with the ability to work independently

Willingness to learn new systems and processes

Pay and hours based on experience and qualifications

If you’re looking for a long-term opportunity with a growing company where your organizational skills can make a real impact, we’d love to hear from you. Please submit your resume and relevant experience for consideration.