Multifamily Assistant Project Manager

Assistant Project ManagerWhat You Will Be DoingThe Asst. Project Manager's role is to assist the Project Manager, and other jobsite staff members, with project administration for multi-family, high density residential and/or mixed use projects. The Project Engineer is expected to help manage and maintain the smooth workflow of the jobsite trailer and the paperwork necessary to complete a successful project. Not only is the Project Engineer expected to be responsible for jobsite postings, safety documentation and project paperwork related to billings, but to also maintain close interaction and relationships with vendors, owners, and engineers, while complying with company policies and procedures.PRIMARY RESPONSIBILITIES / TASKS (including but not limited to):PROJECT ADMINISTRATION- Obtain, review and track all project bids- Assist in contract and purchase order procurement- Review and process Subcontractor and Owner change orders- Review, prepare, submit and track RFIs, Submittals and other Architect/Owner supplemental information- Manage all project files, including but not limited to plans, permits, inspections, safety, contracts, change orders, insurance, billing, supplemental information- Memorialize and distribute all meeting minutes within 24hrs- Develop professional letters and memos as requested by Project Manager- Order office and jobsite supplies & equipment- Answer and direct phone calls; Assist visitorsPROJECT SAFETY- Establish and maintain safety files, not limited to the following, Subcontractor's IIPP, Subcontractor's and Internal weekly safety meetings, incident reports and related paperwork- Administer and control Subcontractor's insurance; Oversee OCIP/CCIP enrollmentPROJECT ACCOUNTING & FINANCE- Collect and submit all appropriate back up necessary for monthly Subcontractor billing, as needed by accounting staff- Review and code all project invoices/expenses for Project Manager approval- Track and report project costs and budgetPROJECT TEAM & PARTNERSHIP- Develop and maintain good working relationships with development partners, architects, consultants, engineers, subcontractors, other project specialists and team members to achieve mutual goals;- Organize project-related tasks with key contributors to ensure adherence to project goalPROJECT CLOSE OUT- Solicit and prepare project close out documents for Developer review and acceptance- Maintain and disseminate punch lists- File and store all project documents, furnishing etc.- Cancel all project accountsOTHER DUTIES:- Assist Superintendent and Assistant Superintendent as neededWhat You Need for this PositionREQUIRED EXPERIENCE AND EDUCATION- Graduate from an accredited four-year college or university with major coursework in construction science, engineering, architecture, or other related field and/or equivalent experience- Construction experience a plusSKILLS AND SPECIALIZED KNOWLEDGE- Knowledge of construction procedures and safety practices & compliance- Recent working knowledge and competence of Microsoft Office, including Outlook, Excel, Word, and MS Project- Knowledge and experience in Prolog or similar Project Management Software is a plus- Ability to handle stress & pressure of deadlines- Must be self-motivated, detail oriented and willing to work in a fast paced, yet dynamic environment- Must know how to take on various duties in short time, and be able to take initiative when needed- Ability to work independently or in a team environment- Must have excellent communication skills, both verbal and written, time management, organizational, and problem solving skills- Understands how to prioritize tasks and make decisions within established guidelines and policies- Maintain company confidentiality- Bilingual in Spanish is a plusWhat's In It for YouWe are willing to offer excellent compensation projects including:- Competitive base salary (DOE) - Strong bonus structure - Benefits - Gas and Cell Allowance- PTO & Sick Leave - 401(k) retirement plan - And more...BenefitsVacation/PTOMedicalDentalVision401kBonusRelocationTelecommute