Coordinator, Event Services

Job Details: Job Location: Boston - Whitinsville, MA 01588, Position Type: Full Time, Education Level: 2 Year Degree, Salary Range: $50,000.00 - $55,000.00 Salary, Travel Percentage: Negligible, Job Category: Entry Level, Coordinator, Event Services

What you’ll do:

• Maintain a working knowledge of each client’s trade show schedule. Present a strategic approach for managing shows by reviewing event information and exhibitor manuals
• Review exhibitor guidelines and trade show regulations to ensure proper submission of contractor paperwork and insurance. Identify and proactively communicate any obstacles in advance of each show.
• Develop timelines relative to contracted on-site vendor and services to ensure deadlines are met.
• Attend production launch meetings and QARs.
• Provide detailed service estimates for portable and in-line booths.
• Order all show-related services, issuing purchase orders to secure service bookings with vendors.
• Distribute service orders for onsite supervisors, account management and labor services vendor
• Monitor the set-up, show, and dismantle timeline. Be accessible to provide support to onsite supervisors and account managers.
• Review post-show costs through project reconciliation.
• Ensure compliance with show venues, contractors and union requirements.

Qualifications: What we’d love to see:

• Bachelor’s degree in event management, marketing, or general business is preferred
• 1-2 years of experience in the trade show industry or purchasing, event planning or scheduling environments
• Strong attention to detail and accuracy, excellent communication skills
• Strong organizational skills with proven ability to manage multiple priorities while adhering to strict deadlines
• Must be able to work independently, effectively executing assigned projects with little or no supervision
• Strong working knowledge of Microsoft Office
• Customer service skills for interacting with colleagues and vendors