Lifestyle Coordinator

Description

Job Overview: The Lifestyle Coordinator  will assist in planning, organizing, and implementing comprehensive recreation programs in alignment with the Board of Directors’ guidelines and FirstService philosophy. Reports to the Recreation Manager and regularly interacts with the Board of Directors, District Delegates, Committee members, Residents, Guests, Contractors, External Groups and Associations, Employees, and the General Public. Supports event planning and program development in collaboration with the Recreation Manager. The position typically follows a Monday–Friday schedule but requires flexibility, including availability on weekends for recreation events. Must be a strong team player. Compensation :$20.00- $25.00/hour FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future. Job Responsibilities: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Manage and oversee facility room reservations, including coordinating with clubs and groups to schedule, book, confirm, and follow up on reservations, as well as gathering event requirements and setup needs.
• Manage and assist in the preparation of the monthly and annual community master calendar.
• (Back up) Serve as a staff liaison to the Lifestyles Committee and Recreation Committee meetings in the absence of the Recreation Manager.
• Serve as an assistant to the Recreation Department in the absence of the Recreation Manager.
• Assist in organizing a wide variety of special events and activities, including dinner dances, private parties, community celebrations, and concerts.
• Support the promotion of recreational events by creating and distributing flyers, preparing registration forms and rosters, and entering data into the system.
• Perform post event administrative tasks, including collecting payments, preparing bank deposits, maintaining weekly spreadsheets, and organizing records.
• Assist in scheduling and planning residents’ private parties, coordinating with banquet staff, and ensuring compliance with established policies and guidelines.
• Oversee daily setup binders for facility monitors.
• Assist the Recreation Manager in managing and updating the recreation section of the website, ensuring information is current and removing past events.
• Report issues to facility monitors and security personnel as needed.
• Provide general clerical support to other departments as time permits and with approval from the Recreation Manager.

The preceding functions are examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change, or rescind work assignments as needed. Skills & Qualifications:

• Ability to establish and maintain effective working relationships with individuals of all ages, including employees, colleagues, residents, contractors, and guests.
• Knowledge of organizational structure, corporate functions, practices, and procedures, as well as modern office equipment (copiers, fax machines, computers, send email, switchboards, radio and ten-key calculators).
• Strong verbal and written communication skills in English.
• Ability to interact effectively with diverse groups, including active adults aged 55 and older.
• Knowledge of principles, practices, and objectives related to program implementation for various age and interest groups.
• Must possess a valid California driver’s license and provide proof of current insurance (a copy will be kept on file by the Recreation Manager)
• Must be available to attend functions and work a flexible schedule, including split shifts, evenings, weekends, and holidays.

Education & Experience:

• A minimum of one (1) year administrative & planning event experience
• High school graduate or equivalent and recreation, or a related field preferred.

Physical Requirements & Working Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25 lbs.
• Must be able to stand/move/sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, vendors and our clients.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs. Tools & Equipment Used:

• General office equipment

What We Offer: · Medical, dental, and vision plans (full time and those working 30+ hours) · Part time 20+ hours qualify for dental and vision · 401K match · Time off including vacation, sick, and company paid holidays · Pet insurance available · Tuition reimbursement · Legal services · Free emotional wellbeing and daily life assistance support for all associates · Domestic partner coverage · Health savings account · Flexible spending account About Us: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel View email address on click.appcast.io.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at View email address on click.appcast.io; we will respond in accordance with Local Law 144, within 30 days.