Team Support Coordinator

Job Description

Job Description

We are looking for a Team Support Coordinator to provide organized, hands-on support for technology leadership and site operations in Wilmington, MA. This Long-term Contract position focuses on keeping projects, meetings, purchasing activities, vendor coordination, and administrative processes running smoothly in a fully onsite environment. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities while supporting both daily business needs and broader team initiatives.

Responsibilities:

• Coordinate calendars, meeting logistics, and team activities for technology leaders, ensuring schedules, communications, and follow-up actions stay on track.

• Prepare reports, spreadsheets, and presentation materials by gathering information, organizing data, and turning updates into clear business-ready content.

• Manage requests related to software, supplies, and operational needs by supporting approvals, purchase tracking, and order coordination for the technology team.

• Assist with vendor administration by helping establish new vendor records, collecting required documentation, and maintaining communication on outstanding items.

• Process purchasing-related tasks such as requisition entry, invoice follow-up, goods receipt confirmation, and resolution of payment issues.

• Serve as an onsite point of contact for visitors and service providers by arranging badge access, supporting reception needs, and helping coordinate events and site visits.

• Partner with facility support leadership to handle day-to-day office operations, including maintenance requests, service coordination, shipping and receiving, and security-related follow-up.

• Monitor inventory levels for office and shared-use supplies while helping maintain organized, functional common areas and workspaces.

• Provide administrative support for travel arrangements, stakeholder communications, and other operational tasks that enable leaders to focus on strategic priorities.W

• High school diploma required; an associate or bachelor’s degree in business or a related field is preferred.
• 2-4 years of experience in office administration, team coordination, executive support, or a similarly broad operational support role.
• Strong working knowledge of Microsoft Excel, Outlook, Teams, and PowerPoint, including the ability to build spreadsheets, charts, and effective presentations.
• Experience handling scheduling, data entry, purchasing support, invoice coordination, or vendor communication in a business setting.
• Ability to work independently, manage multiple priorities, and provide proactive updates on open tasks and deadlines.
• Effective communication and relationship-building skills with internal stakeholders, visitors, and external vendors.
• Purchasing or procurement experience is preferred; prior notary certification is a plus but not required.
• Ability to safely lift and move items weighing up to 35 pounds as part of onsite coordination duties.