Middle School Principal Administrative Assistant (52 Weeks)

Administrative Assistant To The Principal

The Administrative Assistant to the Principal serves as the primary operational and confidential support for school leadership. This is a 52-week (year-round) position, requiring a highly organized professional capable of:

Financial & Payroll Management

• Budget Oversight & Reconciliation: Manage departmental budgets and perform regular financial reconciliations to ensure fiscal accuracy.
• Payroll Administration: Process and oversee staff payroll, including the coordination of bi-annual stipend disbursements.
• Bookkeeping: Serve as the primary bookkeeper for SPMS, maintaining precise financial records and documentation.

Administrative Operations & Scheduling

• Calendar Coordination: Manage and synchronize comprehensive administrative calendars, including the Digital School Calendar and the master Activity Calendar.
• Communication Management: Serve as the first point of contact for the main office by professionally managing high-volume telecommunications.
• Meeting Coordination: Facilitate administrative meetings by preparing materials and tracking attendance.
• Interview Scheduling: Coordinate and manage the logistics for candidate interviews and recruitment efforts.

Staff & Human Resources Support

• Personnel Management (Building HR): Act as a liaison for building-level Human Resources, ensuring compliance with institutional policies.
• Substitutes & Staffing: Monitor and manage substitute teacher availability to ensure consistent classroom coverage.
• Attendance Tracking: Oversee teacher attendance records and reporting.
• Policy Documentation: Maintain and update the Teacher Handbook to reflect current school regulations and procedures.
• Workflow Automation: Utilize Informed K12 (or similar digital platforms) to streamline administrative workflows and digital forms.

Student Services & Compliance

• Compliance Monitoring: Oversee the annual 6th-grade immunization verification process to meet health department standards.
• Disciplinary Records: Manage the administrative documentation and processing related to student expulsions.

Requirements:

• High School Diploma
• Two years of responsible clerical administrative experience or an equivalent combination of education and experience.
• Good communication skills and a working knowledge of computer programs including Microsoft Word and Excel.