Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a plastics manufacturing organization in Holland, Michigan on a Contract basis. This role focuses on maintaining accurate billing and payment activity, supporting healthy customer account balances, and partnering with internal teams to address account issues efficiently. The ideal candidate brings strong attention to detail, sound accounting knowledge, and the ability to manage receivables in a fast-paced business environment.

Responsibilities:
• Create and distribute customer invoices accurately and within established timelines to support consistent billing operations.
• Oversee day-to-day receivables activity by tracking outstanding balances and initiating timely follow-up on overdue accounts.
• Investigate payment variances, disputed charges, and billing inconsistencies, then work toward prompt resolution.
• Record incoming payments, apply cash correctly to customer accounts, and reconcile account activity to maintain accurate balances.
• Document account updates, collection outreach, and customer communications with a high degree of accuracy.
• Produce aging reports and receivables analyses for leadership to support visibility into account status and collection trends.
• Partner with customers, sales representatives, and internal departments to resolve questions related to invoices and account balances.
• Contribute to month-end close tasks connected to accounts receivable and help improve billing and collection workflows for greater efficiency.• At least 2 years of experience in accounts receivable, invoicing, billing, collections, or a closely related finance function.
• Working knowledge of receivables practices and foundational accounting principles.
• Experience using accounting or ERP systems to manage billing, cash application, and account activity.
• Advanced Microsoft Excel skills, including the ability to use formulas, organize data, and build reporting tools such as pivot tables.
• Strong technical aptitude with the ability to learn new software and systems quickly.
• Clear written and verbal communication skills for interacting with customers and internal stakeholders.
• Excellent organizational, problem-solving, and time management abilities with strong attention to detail.
• Experience with cash applications, commercial collections, billing functions, and cash activity is highly valued.