Administrative Assistant

Administrative Assistant

Venesco is seeking a detail-oriented and organized Administrative Assistant to support contract operations and day-to-day management activities in a fast-paced government environment. This role will provide critical administrative, records management, and program support to Contracts Program Managers (CPMs), Contracting Officer Representatives (CORs), and Contracting Officers (COs).

Mandatory Qualifications:

• Minimum of three (3) years of experience as an Administrative Assistant
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and Zoom
• Active Non-Disclosure Agreement (NDA) in place with employer

Key Responsibilities:

• Provide administrative support for daily management of contractual requirements
• Oversee records management programs, including records inventory, file management, disposition, and training
• Maintain and update comprehensive data repositories related to project activities and management reporting
• Support automated data activities, including reports, spreadsheets, databases, and briefings using government systems
• Assist CPMs, CORs, and COs with contract/task order establishment, maintenance, and oversight
• Receive and process invoices and monthly status reports; review for accuracy and resolve discrepancies
• Establish and maintain project records in Project Tracking Systems (PTS) or other government systems
• Update procurement and tracking logs (e.g., PR Log, Management Log)
• Support contract closeout activities, including documentation collection and reconciliation of expired contracts
• Prepare, route, track, and file correspondence, documents, and forms
• Manage incoming/outgoing mail and assist with customer inquiries
• Provide quantitative and statistical data support to Division leadership
• Assist with suspense tracking and distribution
• Support supply ordering and general office operations

Preferred Skills:

• Experience supporting federal contracts or government programs
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Excellent communication and coordination skills

This position supports a government client and requires the ability to work in a structured, compliance-driven environment. Venesco, LLC is a government contractor providing professional services and solutions to federal agencies, with a focus on delivering high-quality, mission-driven support. Interested candidates should submit their resume for consideration.