Staff Accountant

This is a senior-level individual contributor role.

In this role, you will as the CFO's "right hand" / operational lieutenant. You will keep core back-office accounting moving accurately and on schedule-paying carrier and vendor bills, maintaining clean reconciliations, coordinating tax work with our CPA firm, and supporting related finance/administrative processes. We're looking for a utility player who is comfortable taking ownership, closing loops, and improving how work flows in a high-volume brokerage environment.
Responsibilities

• Accounts payable (carrier and non-carrier)
  • Process carrier payments once bills are audited and approved
  • Process non-carrier/vendor AP (software, services, facilities, professional fees, etc.)
  • Maintain AP controls: verify vendor setup, payment method accuracy, duplicate prevention and clear support for every payment
  • Coordinate with coworkers and vendors to resolve billing questions, short pays, credits and reissues
• Month-end close and reconciliations
  • Perform routing bank and balance sheet reconciliations (cash, AP, accrued expenses, clearing accounts, etc.)
  • Maintain clean subledger-to-GL ties and investigate variances to resolution
  • Support month-end close tasks: journal entries, supporting schedules and roll-forwards
  • Prepare and distribute monthly financial statements (P&L, balance sheet, cash flow) and supporting variance summaries for CFO review and internal stakeholders
• Tax coordination (with CPA firm)
  • Coordinate the collection and delivery of information to our CPA firm for filings (e.g. income tax support, sales/use tax as applicable, 1099 support)
  • Maintain organized documentation and schedules so tax work is efficient and audit-ready
  • Support responses to CPA questions and implement process changes needed for compliance
• CFO support and financial operations
  • Act as day-to-day finance operator: track open items, follow up on approvals and keep priorities moving
  • Assist with sales commissions administration (calculations support, validation, documentation and payout coordination)
  • Assist with payroll and HR administration tasks (e.g. payroll inputs/changes, deductions/benefits support, basic employee data administration) in coordination with the CFO and HR/payroll provider (Gusto)
  • Help draft, maintain and improve SOPs, templates and checklists for recurring finance workflows
  • If experienced, assist with contract review support (e.g. basic financial terms, renewals and redline coordination), escalating legal questions appropriately
• Process. improvement and controls
  • Identify recurring issues and implement improvements to tools, workflows, reporting and internal controls
  • Maintain clear documentation, filing discipline and a strong audit trail across finance activities
• Manage our QuickBooks Online accounts
• Perform other duties and projects as assigned

Qualifications

• Experience in accounting/financial operations, ideally in freight brokerage businesses
• Strong understanding of accounts payable, reconciliations and core accounting fundamentals
• Experience with brokerage-related financial flows (carrier billing/payment cycles, accessorials, credit memos, dispute documentation, etc.)
• Comfort operating as an independent contributor: prioritizing work, driving follow-ups and bringing items to closure without constant oversight
• High attention to detail and strong organization (accurate coding, clean support, consistent documentation)
• Strong Excel or spreadsheet skills
• Strong QuickBooks Online skills
• Clear, professional communication with internal stakeholders and external partners
• Nice to have: Comfort reviewing basic contract commercial terms (payment terms, renewals, fees, liability limits) and coordinating redlines
• Ability to thrive in a fast-paced, high-growth environment