Project Admin

Job Description

Job Description Job Title: Administrative Assistant / Work Management Technician
Job Description

This role supports project management teams by gathering field data, entering and maintaining information in work management systems, and assisting project managers with a variety of administrative and project-related tasks. The position bridges office operations and field activities, helping ensure that projects are clearly defined, properly documented, and efficiently executed. Candidates with backgrounds in business, engineering, construction, or development often thrive in this role.

Responsibilities

• Identify new work items in the customer’s online work management system and ensure they are accurately captured.
• Process work packets to create clear, actionable projects for field employees.
• Gather locate information for underground utility lines and disseminate it to the appropriate team members.
• Distribute project information and documentation to field crews to facilitate their work.
• Update project information and status in the work management system on a regular basis.
• Submit service requests within the system and track them through completion.
• Report project status and key updates to project supervisors in a timely and accurate manner.
• Maintain schedules for field crews, monitor changes, and advocate for their needs and constraints.
• Interface with the customer’s work management system specialists to resolve issues and improve processes.
• Provide administrative support to project managers, including data entry, document preparation, and general office support.
• Assist with project support tasks such as organizing information, maintaining records, and coordinating communications.

Essential Skills

• Associate degree required; bachelor’s degree preferred.
• Experience providing administrative assistance, office support, or administrative clerical support.
• Familiarity with work management systems or work management processes.
• Ability to critically think, plan, multi-task, and manage time effectively.
• Strong communication skills, both written and verbal.
• Proficiency with Microsoft Office, including Microsoft Excel.
• Accuracy and speed in data entry and handling project-related information.
• Ability to work effectively with project management teams and field personnel.

Additional Skills & Qualifications

• Background or experience in construction or the energy industry is a strong plus.
• Experience in project support or project management environments.
• Bilingual ability in English and Spanish is highly desirable.
• Interest in career growth, supported by advancement opportunities within the organization.

Work Environment

The role is based at a headquarters location in downtown Fort Worth in a standard office setting. While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions, as most work takes place in a professional office environment. The position follows a daytime schedule, with typical shifts running either from 7:00 a.m. to 4:00 p.m. or from 7:30 a.m. to 4:30 p.m., with some flexibility to choose the schedule that works best in alignment with team needs. The work environment is collaborative, supporting project managers and field crews through technology-driven work management systems and common office productivity tools.

Job Type & Location

This is a Contract to Hire position based out of Fort Worth, TX.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fort Worth,TX.

Application Deadline

This position is anticipated to close on May 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.