Office Assistant

Office AssistantLocation: Bellevue – On-site Reports To: VP, HR Salary Range: $25.00 - $28.00 per hour Work Schedule: 4 days in the office MTWT with Fridays being alternated.We're looking for a friendly, organized, and proactive Office Assistant to help keep our office running smoothly. This role is perfect for someone who enjoys wearing many hats, solving problems, and creating a welcoming workplace experience for employees and visitors.You'll be a key point of contact for office operations, administrative support, facilities coordination, and executive scheduling while helping ensure our team has everything they need to be productive and successful.Who We Are:MoxiWorks is the leading real estate AI marketing platform built by real estate pros, for real estate pros. Our AI?powered system helps brokerages and their agents find, win, and close more deals.Drawing on decades of industry expertise, we build tools that remove complexity and let real estate professionals focus on what matters most. Our newest innovation, RISE, is a native?AI sales and marketing tool designed to help agents stay ahead in an increasingly competitive landscape.At MoxiWorks, you'll find a team of innovators, collaborators, and doers who care deeply about our customers, our craft, and each other. If you're excited by meaningful work, big ideas, and building technology that empowers people, you'll fit right in.Trusted by more than 3,000 brokerages and 400,000 agents worldwide, MoxiWorks is leading the future of PropTech. And, we're just getting started.Our Core Values:Customer FirstInnovativePassionateSense of UrgencyAccountable & ReliableRelentless Execution"Come join MoxiWorks as we are committed in delivering results with shared purpose with values that empower and connects us".What You'll DoAdministrative SupportProvide day-to-day administrative support across teamsAssist with scheduling monthly meetings, executive visits to HQCoordinate conference room bookings and office eventsAssist with document preparation, company newsletter and correspondenceHandle incoming mail, packages, and office communicationsAssist HR team for month end expenses vs budgetAssist CEO if necessary with scheduling/tasksOffice & Facilities CoordinationServe as the primary point of contact for building management and vendorsCoordinate office maintenance requests and facility-related needsEnsure office spaces, meeting rooms, and common areas remain organized and functionalEmployee Experience & Office ServicesManage parking assignments and parking-related requestsAdminister ORCA card distribution and trackingCoordinate lunch orders, catering, and team eventsMonitor and replenish office snacks, beverages, and kitchen suppliesWelcome visitors and help create a positive office environmentManage bi-weekly office orders via business accounts (Costco, Amazon)What We're Looking For3–5 years of administrative, office coordination, or customer service experienceStrong organizational and time-management skillsExcellent communication and interpersonal skillsAbility to manage multiple priorities and adapt to changing needsProficiency with Microsoft Office and Google WorkspaceSelf-starter who takes initiative and enjoys problem-solvingPositive attitude and a strong customer-service mindsetWhy You'll Love This RoleCollaborative and supportive team environmentOpportunity to make a meaningful impact on employee experienceVaried responsibilities that keep every day interestingIf you enjoy being the go-to person who keeps everything organized, stocked, scheduled, and running smoothly, we'd love to hear from you!Moxians Are Covered:All benefits are subject to review on an annual basis whereas we continuously assess our total reward proposition aligning with the needs of our people, our business and the market. Benefits are offered 1st of the month.· Medical/Dental/Vision· Paid Time Off· Holiday Pay-11 days· Bereavement-3 days· Get paid on your birthday· STD/LTD-company paid· Supplemental Life, Critical Illness, Accident· PerkSpot· Employee Assistance Program· Wellbeing Program· Discounted Pet Insurance· Office Lunch· Employee Engagement ProgramsNote: benefits may vary by country and region we operate in.EEO Statement:MoxiWorks is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sex, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law.As part of the employment process, MoxiWorks conducts comprehensive background checks on all final candidates for employment. The background check process may include a review of criminal history, credit history, employment verification, education verification, and other relevant information.MoxiWorks is committed to complying with all applicable federal, state, and local laws concerning background checks. We ensure that our background check process is fair, consistent, and transparent, and we follow all legal requirements regarding the timing and scope of such checks.