Purchasing Manager

Job Description

Job Description

The Purchasing Manager is responsible for leading Arrow Construction’s purchasing, procurement, and inventory management operations to ensure that materials, equipment, and subcontractor services are obtained and managed efficiently. This role is critical to controlling project costs, improving margins, and supporting field operations with timely and accurate material supply.

The Purchasing Manager will oversee vendor relations, bidding and quote processes, and inventory tracking systems to ensure the company maintains optimal stock levels of materials and consumables across projects and the yard.

This position collaborates closely with Accounting, Project Management, and Field Operations to maintain accurate cost tracking and reporting.

Key Responsibilities.

Procurement & Vendor Management:

• Solicit competitive quotes from approved vendors and subcontractors and negotiate pricing, terms, and conditions for materials, rentals, equipment, and subcontracted services.
• Review purchase requests and issue purchase orders (POs) in compliance with approved budgets and company policies.
• Track committed costs and verify alignment between purchase orders and invoices, and vendor bids.
• Manage invoice processing to ensure vendor invoices are processed daily, ensuring proper approval and supporting documentation.
• Develop and maintain relationships with key vendors and suppliers to ensure reliability, quality, and cost competitiveness.
• Evaluate vendor performance (pricing, delivery, service) and maintain the approved vendor list.
• Coordinate vendor setup with accounting and ensure compliance with insurance, W-9, and subcontract requirements.
• Support PMs with bid packages for materials, trucking, and rentals.
• Compare quotes and document selection rationale.
• Provide material pricing and vendor input during pre-bid planning.

Inventory Management:

• Track materials in the yard and at job sites.
• Coordinate with field and yard teams on material usage and returns.
• Manage periodic counts and reconcile inventory variances.
• Implement controls to reduce waste and loss.
• Prepare inventory usage and reorder reports.

Systems and Reporting:

• Utilize Vista, HCSS, and Heavyjob/Heavybid (as applicable) to manage purchase orders and cost tracking.
• Produce periodic reports on purchasing activity, cost trends, and vendor performance metrics.
• Recommend process improvements to enhance purchasing efficiency and cost control.

Qualifications:

• Experience: Minimum 10 years of purchasing or procurement experience (preferably in construction).
• Technical Skills: Strong working knowledge of Viewpoint Vista, HCSS, or similar construction ERP systems. Proficiency in Microsoft Excel and cost-tracking tools.
• Soft Skills: Excellent communication, negotiation, and analytical skills. Ability to multitask, prioritize, and thrive in a fast-paced project environment.

Measurements of Performance:

• Maintaining a complete and accurate purchase order system.
• Manage AP process to ensure accuracy and timeliness of all invoices.
• Cost savings achieved through vendor negotiation and bid competition.
• Accuracy of committed cost reporting in job cost system.
• Vendor performance scores (on-time delivery, accuracy, responsiveness).

Reports To: Chief Financial Officer CFO.

Works Closely With: Project Managers, Accounting, Equipment, and Field Operations teams.

Benefits include medical, dental, vision, 401(k), paid time off, paid holidays, potential annual performance bonus, company vehicle and other company benefits.