Records Manager (Administrator IV) - Office of Professional Standards

Description of Job Position located in the Office of Professional Standards of the Department of Revenue (DOR) in our Lakewood Office/Remote. The professional is responsible for management of the operations and functions of the Records Unit. Oversees and maintains all Police records and automated information systems, including policy compliance with audit requirements for the accuracy, security and operational use of Criminal Justice Information System data. Ensures accurate and thorough information is provided to the internal and external users of the Records Unit. Job Duties Maintain accurate and timely records as stipulated by CBI and FBI requirements; understand and implement reporting schedules effectively. Stay informed about all relevant laws, rules, and regulations governing law enforcement crime reporting and statistics; provide guidance and training to staff to ensure adherence to these standards. Facilitate the safe transfer of data and case file information to Colorado District Attorneys as required for case management and discovery purposes. Oversee the management of the record‑keeping program, making informed decisions regarding system requirements based on the reporting needs of the CBI and FBI, while ensuring system integrity and security. Work collaboratively with the CORA (Colorado Open Records Attorney) and various divisions within the agency to gather and release information in compliance with applicable laws and policies. Direct evidence management across the department; cooperate with Agents in Charge (AICs), evidence technicians, and division directors to ensure that evidence is stored and maintained according to established policies and procedures. Assist with audits conducted by the Internal Affairs Investigator regarding the evidence program, ensuring compliance with the agency’s policies and procedural updates. Foster open communication with partner agencies to enhance collaboration and facilitate the sharing of information related to evidence and records management. Experience in data reporting. Minimum Qualifications Seven (7) years of official records management experience that required applying federal or state law to records management practices. OR a combination of related education in criminal justice, mathematics, statistics, legal, information management, business administration, or closely related, as determined by the agency and/or relevant experience with records management in a law enforcement agency or an occupation related to the work assigned, equal to seven (7) years. Special Qualifications Applicants must successfully pass a background investigation and a tax check prior to appointment. Must possess and maintain a valid Colorado Driver's License at the time of application. Preferred Qualifications Experience working with Colorado Statutes and laws in a state regulatory environment. Demonstrated experience with NIBRS reporting and compliance. Familiarity with local, state, and federal law regarding data handling, privacy, and records retention. Records management experience. Preferred certification in records management in a law enforcement agency. Experience with digital evidence management in the Axon evidence.com environment. Excellent communication and interpersonal skills. Experienced in advising senior management on decisions. Proven ability to determine the systems, guidelines, and programs used. Proven success organizing and tracking workload. Proven ability to work independently and experience working in a remote environment. Proficiency in Google Suite. Residency Requirement This position is only open to residents of the State of Colorado at the time of submitting the application. Equal Opportunity & Disability Accommodation Statement The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and serve them. We encourage candidates from all identities, backgrounds, and abilities to apply. The Department of Revenue will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre‑employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. #J-18808-Ljbffr State of Colorado