Licensing Specialist

JOB TITLE: Licensing Specialist

Supervisor: Licensing Manager

Status: Non-Exempt

Salary: Starting at $58511

Location: Battle Creek MI

Application Deadline:at 9:00am

Excellent Benefit Package for Eligible Team Members

• Employees contribute minimal cost sharing towards medical dental and vision insurance
• Flexible Spending Account for Medical Reimbursement
• 100% Employer paid Short Term and Long Term Disability Life Insurance and Accidental Death and Dismemberment Insurance
• Dependent Care FSA
• 401K Plan with eligible match vesting on day 1
• A generous paid time off program where all employees begin earning accrued paid time off immediately upon hire
• Generous Tuition Reimbursement Program with Educational Release Time after 12 months
• Up to14 Paid Holidays
• Employee wellness and fitness programs
• Opportunities to participate in NHBP Sponsored activities
• Public Student Loan Forgiveness eligible employer

POSITION SUMMARY

Under the general direction of the Licensing Manager plans coordinates and conducts background investigations. Investigations and licensing functions include but are not limited to reviewing applications conducting criminal backgrounds submitting fingerprints; conducting initial and follow up interviews; communicating with Tribal Federal State and local agencies; researching analyzing and documenting the information obtained and preparing suitability determinations.

ESSENTIAL FUNCTIONS

The Nottawaseppi Huron Band of the Potawatomi reserves the right to change amend add delete and otherwise assign any and all duties responsibilities and position titles as it deems necessary to meet the needs of the government.

1. Conduct all activities of licensing investigations for new applicants or renewals to include employees non-gaming vendors certified preference businesses labor organizations gaming vendors and technicians.

2. Comply with Tribal Codes and Regulations the Indian Gaming Regulatory Act National Indian Gaming Commission Regulations and the Gaming Compact regarding background investigations and licensing processes.

3. Implement and comply with policies procedures and practices for accomplishing program objectives and ensure confidentiality.

4. Meet with applicants regarding criminal background and/or other application concerns. Bring unresolved or unfavorable background information to the attention of management.

5. May participate in appeal hearings; prepare and present exhibits as documentation for license suspensions denial or revocations.

6. Prepare investigative reports for review and approval by the Licensing Manager; revise forms necessary for the operation of the licensing procedures.

7. Maintain a database on Gaming Commission employees casino employees temporary employees work permits gaming vendors & technicians non-gaming vendors labor organizations certified preference businesses and bus companies.

8. May assist with the training of new employees regarding background investigations licensing processes and relevant laws rules and regulations.

9. Participate in the development of Gaming Commission objectives.

10. Other duties as assigned.

To perform this job successfully an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative but not all-inclusive of the knowledge skill and ability required to execute this role.

MINIMUM REQUIREMENTS

An applicants education training and experience must be sufficient to demonstrate that the applicant possesses the ability to successfully perform each of the essential functions. The requirements listed below are generally representative of the education experience skills and/or ability required to enable one to successfully perform the essential functions associated with this position:

1. High school diploma or equivalent.
2. Two (2) or more years of office administration experience or related work.
3. One (1) or more years of experience in employee/vendor background investigations licensing suitability determinations or closely related work.
4. Experience conducting fact-finding interviews.*
5. Willingness to initiate contact with new people as in processing prospective applicants e.g. conducting interviews reference checks fact-finding etc.
6. Self-direction and the ability to complete tasks with no or minimal supervision.
7. Recognition of regulatory terminology with the ability to interpret and apply Tribal Federal State local and other relevant laws regulations/codes as needed.*
8. Use of discretion and problem solving methodologies in the course of conflict management and other applicable situations.
9. Requisite administrative organizational and communication skills.
10. Requisite navigation and utilization of personal computers software such as Microsoft Office and Adobe Pro as well as general office equipment.
11. Work and function well in a team setting as well as independently.
12. Preservation and protection of sensitive information while maintaining strict confidentiality.
13. Attend training and travel as required.
14. Successfully pass a background check and drug screening.
15. Meet the suitability standards necessary to obtain and maintain a Gaming License.

* Training in lieu of experience may be substituted contingent upon successful post-training application of newly acquired skill set.

Preferred Qualifications

1. Native American Gaming Industry experience.

2. BA BS degree in Business Criminal Justice and/or Law.

SECURITY SENSITIVE

This position may contain information that is security sensitive and thereby subject to additional provisions. All information obtained will be protected under IHS/HIPAA policy rules and regulations.

OTHER QUALIFICATIONS

• To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Strong organizational and interpersonal skills required. Ability to facilitate and manage discussion amongst parties in high tension or conflict situations to seek common understanding and resolution of disputes. Prior experience in conflict resolution and/or facilitative dispute resolution processes.

LANGUAGE SKILLS

Ability to read and interpret documents such as laws regulations operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees at all levels within an organization.

MATHEMATICAL SKILLS

Basic ability to apply concepts such as fractions percentages ratios and proportions to practical situations.

WORKING ENVIRONMENT

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the job.

Employee will work mainly in an office setting handling administrative duties for NHBP employees and/or tribal community members. The incumbent must be able to work in an environment that may include emotionally stressful situations politics and family conflicts. Employee must be able to travel to meetings and tribal facilities.

While performing the responsibilities of this position the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers for extended periods of time. The employee is occasionally required to stand walk reach with arms and hands and to stoop kneel or crouch.

The employee must occasionally lift and/or move up to 25 pounds. Vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is usually quiet.

This job description is intended to convey information essential to understanding the scope of this position and it is not intended to be an exhaustive list of skills efforts duties responsibilities or working conditions associated with the position.

COMPETENCIES

Minimum qualifications include the successful performance of each competency listed below.

To perform the job successfully an individual should demonstrate the following competencies:

Analytical - Collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.

Technical Skills - Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Interpersonal Skills - Focuses on solving conflict not blaming; maintains confidentiality; Listens to others without interrupting; keeps emotions under control; remains open to others ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.

Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyones efforts to succeed.

Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.

Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.

Business Acumen - Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition; aligns work with strategic goals.

Cost Consciousness - Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves the NHBPs resources.

Diversity - Demonstrates knowledge of Fair Tribal Employment Practices and Selection policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds the NHBPs values.

Organizational Support - Follows policies and procedures; supports the NHBPs goals and values; benefits the NHBP through outside activities.

Strategic Thinking - Develops strategies to achieve the NHBPs goals; understands the NHBPs strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.

Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change delays or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

Dependability - Takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; Undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention.

INDIAN PREFERENCE

Tribal preference will be applied in accordance with the NHBP Indian Preference in Employment Code which requires that preference in employment be afforded to NHBP members spouse/parents of NHBP members and Native Americans who meet the minimum qualifications and can successfully perform the essential functions for the position.

Fair Employment Practices Code (FEPC)

All applicants are subject to a comprehensive background check and must pass a drug screen.

NHBP does not recognize the use of recreational or medical marijuana.

Required Experience:

IC