Faculty Led Programs Advisor

Title: Faculty Led Programs Advisor


Employee Classification: Assoc International Advisor


Campus: University of North Texas


Division: UNT-Provost


SubDivision-Department: UNT-International Affairs


Department: UNT-International Affairs-Gen-110300


Job Location: Denton


Salary: $45,000-$48,000


FTE: 1.000000


Retirement Eligibility: TRS Eligible


About Us - Values Overview


Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at .

Department Summary


The Study Abroad Office is responsible for coordinating the university's study abroad and exchange programs. Study Abroad has a mandate to expand student participation and to integrate study abroad into the UNT curriculum. We aim to develop new opportunities to meet the unique needs of the UNT community and increase student access to global educational experiences.


Position Overview


The Faculty-Led Programs Advisor supports the development, implementation, and administration of an assigned group of faculty-led study abroad programs at the University of North Texas. This position integrates advising, program development, and operational coordination to ensure academically sound, cost-effective, and accessible programs.
Working in collaboration with faculty and campus partners, the role manages the full lifecycle of faculty-led programs-including program design support, student advising and recruitment, and coordination of administrative and logistical processes. The position serves as a primary resource for faculty and students, ensuring compliance with university and federal policies while promoting global learning opportunities and supporting program participation growth.


Minimum Qualifications


Bachelor's degree or any equivalent combination of education, training and experience. Must be eligible to serve as a Designated School Official under U.S. Department of Homeland Security requirements.


Knowledge, Skills and Abilities


* Ability to manage complex, multi-phase processes with strong attention to detail
* Demonstrated skills in advising, customer service, and stakeholder communication
* Ability to prioritize tasks and manage multiple deadlines effectively
* Strong public speaking and presentation skills
* Ability to interpret and clearly communicate policies and procedures
* Ability to build collaborative relationships with faculty, students, and campus partners
* Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)


Preferred Qualifications


The preferred candidate will possess the following additional qualifications:
* Master's degree in International Education, Higher Education Administration, or a related field
* Experience in study abroad administration, with a preference for faculty-led programs
* Experience in program development, advising, and student recruitment within a higher education setting
* International experience (study, work, or residence abroad)
* Proficiency with Terra Dotta, PeopleSoft, and business expense management systems (e.g., Coupa)
* Demonstrated ability to build effective working relationships, work independently, take initiative, and handle confidential information


Required License/Registration/Certifications

Job Duties

• Program and Administrative Support - Supports faculty in the development and proposal of faculty-led programs by advising on best practices, logistics, and compliance requirements. Facilitates the program proposal approval process, assists with implementation planning, and supports the development of program budgets. Contributes to the design and delivery of pre-departure orientations for students and faculty; participates in program-specific orientations as needed. Provides ongoing administrative support to faculty and participants before, during, and after programs. Maintains program and participant data in Terra Dotta, ensuring accuracy, completeness, and data integrity.
• Program Operations & Administration - Coordinates administrative processes across all phases of the faculty-led program lifecycle. Manages academic coordination, including course creation and student registration. Initiates and monitors student program fee billing and refunds. Coordinates travel requests and expense reconciliation for faculty and support staff. Provides the Financial Aid and Scholarships Office with program-specific cost of attendance information. Monitors and tracks budgeted program expenses to ensure alignment with approved budgets; identifies variances and supports budget adjustments and reconciliation processes. Collaborates with campus partners to improve processes and ensure efficient workflows. Assists with official office communications related to faculty-led program processes for students, faculty, and staff.
• Student Advising and Recruitment - Oversees student recruitment and advising for an assigned portfolio of study abroad programs. Represents the Study Abroad Office at campus events (e.g., new student orientations, student organization meetings), program information sessions, tabling events, and on social media. Collaborates with faculty to design and deliver marketing materials and recruitment events. Responds to requests for information from faculty, staff, and external organizations regarding program details. Advises and supports students and faculty throughout the application process and provides ongoing support before, during, and after programs, including guidance related to non-emergency health, safety, and risk management considerations.
• General Marketing and Outreach - Conducts information sessions, financial aid workshops, and promotional presentations to support student engagement. Contributes to marketing campaigns and outreach events to increase student participation. Supports official communications related to faculty-led programming.

Physical Requirements


Communicating with others to exchange information.
Sedentary work that primarily involves sitting/standing.


Environmental Hazards


No adverse environmental conditions expected.


Work Schedule


Monday - Friday, 8:00am - 5:00pm. Some weekend or evening activities may be required.


Driving University Vehicle


No


Security Sensitive


This is a Security Sensitive Position.


Special Instructions


Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.


Benefits


For information regarding our Benefits, click here .


EEO Statement


The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.