BUSINESS OFFICE OPERATIONS MANAGER

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Do you love working with numbers, analyzing data, taking action, and changing the game? If you have a whole lot of hustle and a smidgen of data geek, come work with us! We want you to use your skills to continue to help our family of companies develop to their full potential.

Magnolia Business Centre is home to a group of successful family-owned and operated businesses located in Tupelo, Mississippi. We are well-established (30+ years) with a passion for what we do and the unprecedented level of service we provide to all of our customers. Our values are simple: Honesty, Integrity and Transparency in everything we do.

We need a Business Office Operations Manager to optimize department processes and ensure the building of lasting relationships with our customers. This person will maintain accurate payment records, enforce company policies, and contribute to each company's overall success. The position has the growth potential to assume other responsibilities in the future. This is a full-time, on-premise role and will work 8am - 5pm, Monday - Friday.

Frequently Asked Questions

What is a day in the life of a Business Office OperationsManager?

• Manage all activities in the invoice purchasing function to ensure that they are completed accurately and on time including rebates, chargebacks, aging and collections.
• Lead, oversee and provide direction to staff clerks
• Support month and year end processes
• Set and facilitate the achievement of department objectives, evaluate team outputs for accuracy, consistency and effectiveness in meeting customer's needs
• Perform oversight of reconciliations for cash, receivables, payables, credit levels, and accruals
• Maintain other pertinent schedules and reporting supporting operational accounting functions
• Develop, implement, improve, and enforce policies and department controls to increase accuracy and efficiency as required
• Project management responsibilities
• Participate in system improvement and replacement initiatives
• Build and maintain relationships with employees and vendors
• Assist in vendor/customer oversight and management

What will I need to thrive in this role?

• Bachelor's degree in accounting, finance, management or equivalent job experience preferred
• 3+ years of progressive accounting/finance roles with team management experience
• Excellent leadership and communication skills
• Extensive knowledge of accounting and management principles and accounts payable procedures
• Outstanding planning and problem-solving skills
• Motivation to develop and maintain internal and external relationships

What does high performance look like?

• You follow through with all assignments in a timely manner
• You give 100% to all tasks and projects you are given
• You will take full ownership of your projects and follow through to completion

We are looking for individuals who are:

Game Changers - A game changer is someone who looks at problems with an open mind and shares new ideas with team members, regularly reassesses existing plans and attaches a realistic timeline to goals, makes profitable, productive, and innovative contributions, and actively pursues improvements to the company's processes and outcomes.

Data Fanatics - A data fanatic is someone who recognizes problems and seeks to understand them through data, draws unbiased conclusions based on data that lead to actionable solutions, and continues to track the effects of the solutions using data.

Customer Focused - An individual who is customer focused clearly explains the status of projects to internal customers and relies on constructive feedback, actively listens to customer's expectations, and delivers results that exceed them, prioritizes the needs of internal and external customers, and takes the time to ensure we create a personable experience for those interacting with any of our businesses.

Doer(s)- Uplifts team members and recognizes their specific contributions, takes initiative to help in any circumstance, actively contributes to supporting improvements, and holds themselves accountable to the team as well as to internal and external customers.

What is the hiring process?

• Initial phone conversation
• Onsite interview with one or more company leaders
• Professional reference checks
• Executive review
• Offer

How can I stand out as an applicant?

• Be prepared to talk about professional accomplishments with specific data to quantify examples
• Be ready to talk about how you can add value and be the best addition to the team
• Focuson mentioning how you would be internal and external customer focused
• Share how you would be vigilant in protecting the company from loss or fraudulent practices
• Be prepared to talk about any side projects related to data and analytics

Why work here?

We are a company full of talented people that are driven to succeed. We set big goals, work tirelessly to achieve them, and we love our combined work family! We also believe in having fun and balancing our lives, so we offer awesome benefits that include

• Paid Vacation
• Paid Sick
• Paid Holidays
• Business Casual Dress Code with Jean Fridays
• Competitive Pay
• Health, Vision, and Dental Insurance
• 401(k) matching program
• We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, status, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person