Administrative Coordinator

Administrative Coordinator

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Summary

The Administrative Coordinator provides administrative, operational, and clerical support to store leadership and department teams. This position is responsible for maintaining personnel records, supporting recruiting and onboarding activities, coordinating communications, managing reports and documentation, and assisting with various store administrative functions. The Administrative Coordinator plays a key role in ensuring efficient office operations while supporting employee engagement, compliance, and organizational effectiveness.

Key Responsibilities

• Provide administrative support to the Store Director, Assistant Store Director, and department leadership teams.
• Prepare, organize, and maintain reports, schedules, correspondence, and store documentation.
• Coordinate meetings, training sessions, and store communications.
• Manage filing systems and ensure records are maintained accurately and confidentially.
• Assist with special projects and administrative initiatives as assigned.

• Assist with recruiting activities, including job postings, applicant tracking, interview scheduling, and onboarding coordination.
• Maintain employee files and personnel records in compliance with company policies and legal requirements.
• Support new hire orientation and onboarding processes.
• Assist associates with employment-related questions and administrative requests.
• Monitor completion of required training and compliance documentation.

• Assist with payroll administration, timekeeping reviews, and attendance records.
• Support scheduling processes and labor reporting.
• Review workforce documentation for accuracy and completeness.
• Coordinate communication regarding schedule changes and staffing needs.

• Serve as a point of contact for internal and external communications.
• Prepare announcements, notices, and communication materials for associates.
• Maintain bulletin boards, informational displays, and employee communication channels.
• Coordinate recognition programs and employee engagement activities.

• Assist in maintaining operational records and compliance documentation.
• Support audit preparation and document retention requirements.
• Monitor office supply inventory and order necessary materials.
• Help ensure administrative processes support overall store operations efficiently.

• Greet and assist visitors, vendors, and applicants in a professional manner.
• Route inquiries to the appropriate departments or members of leadership.
• Support vendor communications and administrative coordination as needed.
• Provide excellent customer service when assisting internal and external stakeholders.

• Handle sensitive employee and company information with confidentiality and professionalism.
• Ensure compliance with company policies, labor regulations, and recordkeeping requirements.
• Support safety, regulatory, and operational compliance initiatives.
• Maintain accurate documentation for audits and inspections.

Qualifications

• High school diploma or equivalent.
• Previous administrative, clerical, office support, or retail experience.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information.

• Associate's degree or coursework in Business Administration, Human Resources, or a related field.
• Experience supporting recruiting, onboarding, payroll, or personnel administration.
• Experience in retail, grocery, or multi-department operations.

Knowledge, Skills, & Abilities

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective verbal and written communication abilities.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service and interpersonal skills.
• Ability to work independently while supporting cross-functional teams.
• Proficiency with administrative systems, reporting tools, and office technology.

Physical Requirements

• Frequently sit, stand, and walk throughout the workday.
• Use computers and standard office equipment for extended periods.
• Occasionally lift, carry, or move materials weighing up to 25 pounds.
• Perform filing, reaching, bending, and other administrative tasks as required.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table. Disclaimer The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process. Albertsons is an Equal Opportunity Employer This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at View phone number on click.appcast.io(option #4).