Event Coordinator

Event Coordinator We are seeking a highly organized and proactive Event Coordinator to support a multi‑day event taking place May 3–6, 2026. This role requires both advance planning support and on‑site leadership during the event. Location : In‑office in El Segundo prior to the event and fully on‑site in Huntington Beach during event days. Timeline & Commitment Pre‑Event (4 weeks prior): 15–20 hours per week in‑office in El Segundo, supporting planning, logistics, vendor coordination, and production preparation. Event Dates (May 3–7, 2026): On‑site in Huntington Beach providing coordination and leadership support. Leadership Responsibilities Lead – May 3, 2026: Off‑site dinner coordination Lead – May 4, 2026: Off‑site activity coordination Manage run‑of‑show, vendor communication, guest flow, transportation timing (if applicable), and ensure seamless execution of off‑site experiences. Key Responsibilities Assist with pre‑event logistics and planning Coordinate with vendors, venues, and partners Support production timelines and event documentation Manage guest communications and confirmations Oversee off‑site event execution as assigned Troubleshoot on‑site challenges quickly and professionally Provide general event coordination support across all program days Qualifications Prior experience in event coordination, production, or event management required. Strong organizational and time‑management skills. Excellent communication and vendor management abilities. Ability to lead off‑site activations independently. Comfortable working flexible hours leading up to and during the event. Calm under pressure with strong problem‑solving skills. #J-18808-Ljbffr