Project Administrator

Join the Discovery family, where quality and service are at the heart of everything we do! This role will be located at one of Discovery Land Company’s locations: Silo Ridge Field Club, set in Amenia, New York. Silo Ridge Field Club is seeking a full time, year-round Project Administrator to join the Construction & Development Department. The Project Administrator will be responsible for providing administrative support to assigned Project Director, Project Manager, operational support for construction related tasks, and general clerical support to maintain office operations. Reporting to the Director of Construction for the business unit, the successful candidate will have the following responsibilities: Key Responsibilities Provide office administrative duties to Project Manager as necessary, including but not limited to: scanning, printing, filing, travel arrangements, running errands, processing incoming and outgoing mail. Keep the Project Manager informed by reviewing and analyzing reports or communications; summarizing information; identifying trends. Prepare and draft subcontractor contracts for Project Manager. Communicate with vendors on procurement related matters. Research materials based on Project Manager requests. Write purchase orders for Project Manager. Prepare invoices for Project Manager approval; stamps, codes, receive signatures, process and track through accounting. Coordinate time card submission of line staff and field supervisors. Clean work area and coordinate office housekeeping. And other duties as assigned by management. Flexibility and ability to pivot to new projects and a desire to work in a fast‑paced environment. Qualifications High School diploma or equivalent. Bachelor degree in related field preferred. Minimum 5 years of related work experience. Competency with Microsoft Office Suite: Excel, Word, Project and Visio. Ability to pay attention to detail and provide a high level of accuracy. Ability to communicate effectively and professionally on multiple levels in written and verbal form. Must be organized, self‑motivated, multitasker, critical thinker and possess strong decision‑making skills. Experience working in an environment with rapidly shifting priorities, demands and timelines. Able to work independently and as part of a team. Additional Requirements Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members. Must be able to work flexible work hours as needed due to business demands. Ability to work in a team environment. Ability to stay calm and focused during the busiest of times. Ability to read, write, speak, and understand English; additional languages preferred. Ability to work a flexible schedule, including evenings, weekends, and holidays, and a shift greater than eight (8) hours in length. Salary of $80,000.00 USD annually. Plus Bonus eligibility. Medical, Dental, and Vision Benefits 401k Contribution Paid Time Off and Paid Holidays Employee Meals, Referral Incentives, and Recognition Programs Professional development and upward mobility opportunities Work‑Family Culture #J-18808-Ljbffr