Administrative Assistant / Receptionist

Job Description

Job Description

Position Overview

We are seeking a dependable and highly organized Part-Time Administrative Assistant / Receptionist to join our busy office. This position has the potential to grow into a full-time role as the needs of the company increase.

The ideal candidate will have previous administrative experience, strong attention to detail, and working knowledge of QuickBooks . This person will provide general office support, assist with accounting and payroll-related duties, and serve as a professional first point of contact for customers, vendors, and employees.

• Answer, screen, and direct incoming telephone calls

• Greet visitors and provide professional customer service

• Enter and maintain accurate information in QuickBooks

• Assist with payroll-related data entry and recordkeeping

• Generate and review accounts payable reports

• Assist with processing and tracking vendor bills

• Maintain and update employee, customer, and vendor records

• Track documents, licenses, insurance certificates, and expiration dates

• Organize electronic and paper files

• Perform general data entry and administrative duties

• Assist the office manager and company owner with additional tasks as assigned

• Previous administrative, receptionist, or office experience

• QuickBooks experience is preferred

• Strong data-entry and computer skills

• Excellent organizational and time-management skills

• Exceptional attention to detail and accuracy

• Professional telephone and communication skills

• Ability to prioritize responsibilities and meet deadlines

• Ability to handle confidential employee and company information

• Dependable, punctual, and able to work independently

• Proficiency with Microsoft Office, email, and general office technology

This position will begin as a part-time role, with the potential to transition into a full-time position based on job performance and the needs of the company.

To apply, please submit your resume and a brief summary of your QuickBooks and administrative experience.

McAfee Electric, Inc is an equal opportunity employer.