Office Administrator

Job Description

Job Description

Job Title: Office Manager

Location: 401 W Villard St STE 205, Dickinson, ND 58601

Company: Prairie Barns Construction LLC

Employment Type: Full-Time, Hourly with opportunity to transition to Salaried

Compensation: $20.00–$25.00/hour, depending on experience and qualifications

About Prairie Barns Construction

At Prairie Barns Construction LLC, we build post-frame buildings and ADUs that endure the elements, serving families, farmers, and small business owners with integrity.

Our company culture is built on strong values, attention to detail, accountability, and a commitment to doing the right thing even when it is hard. Our brand promise is simple: “We’ve Got You.”

To keep that promise to our customers, our internal operations have to be just as dependable as the buildings we construct.

Position Summary

We are looking for a dependable, highly organized, and service-minded Office Manager to support our internal teams and keep the Dickinson office running smoothly.

This position serves as a central hub for information coming into the company. The Office Manager is responsible for making sure incoming bills, receipts, paperwork, phone calls, and other office information are accurately processed, organized, and routed where they need to go.

This role is a strong fit for someone who takes satisfaction in accurate data, organized systems, completed paperwork, and knowing that nothing has been overlooked.

Work Schedule

• The Office Manager is expected to be present by 7:00 AM each workday to open the office, start the coffee, and ensure the space is ready for team members and visitors.
• The position typically ends at 4:00 PM , Monday through Friday.
• Some team members will remain in the office until 5:00 PM, and the last person out will be responsible for locking up in the evening.
• This is primarily an in-office position , as consistent office and phone coverage are important parts of the role.

Key Responsibilities

• Open the office by 7:00 AM daily and ensure the space is ready for employees and visitors
• Serve as the first point of contact for incoming phone calls and office visitors
• Maintain a professional and welcoming front-office environment
• Receive, organize, and process incoming bills and receipts
• Enter field receipts and invoices into JobTread accurately and timely
• Verify incoming vendor bills against Purchase Orders and flag discrepancies for review
• Assist with accounts payable documentation, expense reporting, and light bookkeeping support
• Maintain organized digital and physical filing systems
• Process incoming mail and route documents to the appropriate person or department
• Ensure new vendor documentation, including W-9s and Certificates of Insurance, is complete and current
• Assist with timecards, daily logs, and other field documentation as needed
• Coordinate scheduling, meetings, and internal events
• Support the accounting, executive, operations, and sales teams with administrative tasks
• Track and order office supplies and maintain office inventory
• Help onboard new hires with paperwork, materials, tools, and system access
• Prepare and submit weekly or monthly office reports as requested
• Support operational systems including JobTread, Microsoft Office, Google Workspace, and QuickBooks
• Help maintain clean, consistent data across company systems

Our Expectations

• Timeliness: Bills, receipts, and other incoming documentation should be processed promptly so paperwork does not accumulate.
• Accuracy: Attention to detail matters. Information should be reviewed carefully before it is entered into company systems.
• Follow-Through: Tasks should be carried through to completion, not simply passed along or left unresolved.
• Service: Customers, vendors, and employees should feel that their questions and concerns are heard and routed appropriately.
• Organization: Records should be maintained so documents and information can be located quickly when needed.
• Consistency: Established procedures should be followed. When a process is not working, we want someone who will help identify the problem and improve it.

Qualifications

• 2+ years of office management, administrative, data entry, or similar experience preferred
• Excellent time management and organizational skills
• Strong attention to detail and accuracy
• Comfortable working with high volumes of receipts, invoices, and paperwork
• Comfortable using office software, scheduling tools, and digital filing systems
• Proficiency in Microsoft Office, including Excel and Word
• Experience with JobTread or QuickBooks is highly preferred
• Construction office experience is strongly preferred, but not required
• Friendly, professional demeanor and strong communication skills
• Ability to maintain confidentiality and handle sensitive company information
• Dependable attendance and the ability to maintain a consistent schedule

Compensation & Benefits

• Starting Pay: $20.00–$25.00/hour, depending on experience and qualifications
• Salary Opportunity: Opportunity to transition to a salaried position based on performance, reliability, and ownership of the role
• Vacation Time:
  • 1 week in the first year
  • 2 weeks in second year
  • 3 weeks in the third year
  • 4 weeks annually starting in Year 4
• Medical & Sick Leave: 12 paid days per year
• Regular weekday hours with weekends off
• Growth opportunities within a stable and expanding company

To Apply

Send your resume and a short message introducing yourself.

We are looking for someone who takes pride in keeping things organized, accurate, and moving in the right direction—and who wants to become an important part of the Prairie Barns Construction team.

We’re excited to meet the person who will help keep our office and information running smoothly.