Grant Accounting and Compliance Specialist

Job Description

Job Description

Title: Grant Accounting and Compliance Specialist

Position Type: Professional Tech Full time

College: Pueblo Community College

Division: Finance and Strategic Operations

Department: Office of Finance and Strategic Operations

Campus: Orman Campus

Location: Pueblo

Salary Range:  The annual salary for this position is $65, 723 and may be up to 5% higher depending on relevant experience, education, and certifications when compared to others doing substantially similar work.

Job Summary:

The Grant Accounting and Compliance Specialist is responsible for post-award financial management and compliance guidance over a diverse portfolio of federal, state, and local grants awarded to the college. This position ensures that all grant expenditures, budget adjustments, and financial reports adhere strictly to funding agency guidelines, institutional policies, and statutory regulations. The Specialist works closely with Project Directors and the Senior Director of Accounting to support the college's educational and community missions through fiscal accountability.

Duties & Responsibilities:

Essential Functions
1. Collaborates with Project Directors to: (1) prepare timely invoices for review by Senior Director of Accounting and invoicing by the Cashier’s Office; (2) complete monthly GEV (federal grants) forms for review and drawdowns by the Senior Director of Accounting; (3) reallocate personnel, verify all expenses occurred within the grant period, and supplies or purchases are received prior to the grant ending.
2. Prepares monthly status report of active grants.
3. Leads the official closeout process when grant periods end.
4. Monitors expenditures to ensure grant funds are used only for allowable, reasonable, and allocable costs under OMB Uniform Guidance (2 CFR 200) and individual award terms.
5. Reviews and approves grant-funded time and effort reports, purchase requisitions, and travel requests.
6. Serves as the primary liaison for external grant auditors during agency-specific monitoring visits, compiling all requested financial documentation and internal control records.
7. Identifies and reports potential areas of non-compliance to project directors and Vice President of Finance and Strategic Operations for follow up and remediation.
8. Partners with Project Directors and faculty members to review monthly budget-to-actual reports.
9. Provides strategic guidance on spending projections.
10. Assists in pre-award budget development for new grant proposals to ensure accurate cost structures and institutional capacity.
11. Conducts training sessions for faculty and staff regarding grant compliance and reporting, allowable expenditures, and time-and-effort reporting requirements.

Additional Functions
1. Works independently with little supervision or as part of a team.
2. Communicates effectively with students, colleagues, and others.
3. Interacts professionally and respectfully with students, colleagues, and others.
4. Assesses individual and department work processes and recommends improvements.
5. Complies with State Fiscal Rules, State Board policies, System and College protocols, and departmental procedures.
6. Obtains and maintains proficiency with required systems and equipment.
7. Maintains confidentiality of student and employee information as required.
8. Completes all required compliance training within the established timeline.
9. Serves on committees and other groups as assigned.

Competencies/KSAs:

1. Thorough understanding of Generally Accepted Accounting Principles (GAAP) and governmental accounting frameworks.
2. Working knowledge of Uniform Guidance (2 CFR 200).
3. Exceptional attention to detail combined with the analytical skills needed to trace financial discrepancies across complex systems.
4. Strong interpersonal communication skills to effectively translate complex financial rules to non-financial academic staff and faculty.
5. Proven ability to manage multiple competing deadlines independently in a fast-paced environment.
6. Proficiency with Microsoft Office; intermediate to advanced knowledge of Microsoft Excel (pivot tables, VLOOKUPs) and familiarity with complex institutional accounting software and Ellucian Banner or similar.
7. Able to lift 15 pounds.
8. Able to read and communicate in English.
9. Mobility around campus.

Minimum Qualifications:

1. Bachelor’s degree from a regionally accredited institution in Accounting, Finance, or Business Administration or a related field, or an Associates’ degree with two years of related professional experience.
2. At least two years of related professional accounting experience, ideally with specific exposure to grant accounting, fund accounting, or public sector finance.

Travel
•Colorado Community College System offices in Denver
•Fremont or Mancos, CO locations
•Conferences within or outside of Colorado
•Various locations within the college’s service area

Schedule
•State business hours are Monday-Friday, 8:00am – 5:00pm
•Infrequent weekend and/or evening hours required

Selection Process:

Review of applications begins immediately and closes at 5pm (Mountain) on November 11, 2026.

PERA retirees are not eligible to fill this position except on an interim basis and only in accordance with PERA work provisions.

Application Instructions: 

Pueblo Community College is not able to provide sponsorship for applicants who do not currently have the legal right to work in the United States or require transfer of a visa.

An employee must be a resident of Colorado or reside in Colorado on the first day of employment.

An applicant may redact any information on an unofficial transcript that reveals years of attendance, date of graduation, or age.