Event Coordinator

Event Coordinator

The Event Coordinator provides leadership and strategic oversight for the planning and execution of academic and institutional events at the Odum School of Ecology. This position is responsible for managing a comprehensive portfolio of events—including, the Signature Lecture Series and high-profile school events—while ensuring alignment with the School's mission and strategic priorities. The role requires advanced event management expertise, financial oversight, stakeholder engagement, and the ability to lead complex, high-visibility initiatives.

Knowledge, Skills, Abilities and/or Competencies - Strong organizational skills and ability to multi-task and prioritizePositive attitude and ability to be self-motivatedStrong written and verbal communication and interpersonal skillsAbility to collaborate well with internal and external clientsProblem-solving skillsSelf-managed, adaptable, and flexible

Physical Demands - Lift and/or move up to 25-30 poundsWalk, stand, stoop, lift, kneelIn state travel may be requiredSetup displays and decorations

Duties/Responsibilities - Event Planning and Program Management for OdumLead planning and execution of academic and institutional events including, distinguished speaker series, workshops, symposia and social eventsAlign event strategies with leadership priorities, visibility goals, and external engagement initiativesDevelop and implement long-term event planning processes and standardsCoordinate across departments and maintain the school-wide events calendarProvide guidance on even design, format, and audience engagementOversee event logistics, including venues, scheduling, AV, catering, travel, registration, and materialsEnsure consistency, quality, and compliance with institutional standardsServe as on-site contact for high-profile events, managing execution and resolving issues in real timeEstablish and maintain standard operating procedures for event planning and execution

Duties/Responsibilities - Event Planning and Program Management for River Basin CenterCoordinate logistics, including, venues, registration, and catering for the Georgia Water Resource Conference (GWRC)AssistGWRCcommittees with organization, communication, and implementation of event plansCoordinate and supervise student volunteers atGWRCactivitiesSupport additional initiatives and events forRBC

Duties/Responsibilities - Financial Management and Policy ComplianceDevelop and manage event budgets, including forecasting, allocation, and reconciliationMonitor expenditures and ensure compliance with university financial policies and proceduresIdentify cost efficiencies and provide recommendations for resource optimizationOversee financial processes related to vendor payments, reimbursements, and contractsReview quotes, invoices, and contracts for accuracy and policy complianceSubmit purchases in a timely manner perUGAPolices and guidelines to the appropriate business office personnel to ensure on-time payments

Duties/Responsibilities - Relationship Management and Program EvaluationServe as a key liaison between faculty, school leadership, external partners, vendors, and university officesAdvise faculty and administrators on event planning strategy and executionFoster relationships with internal and external partners to support successful event outcomesSupport high-level visitors, guest speakers, and institutional partnersDevelop and implement evaluation methods to assess event effectiveness and participant experienceAnalyze feedback and event data to inform planning and improve future programmingMaintain comprehensive records and reporting for event outcomes and performance metrics

Duties/Responsibilities - Other DutiesAttend "as related" meetings and Training and Development classes to improve skills and keep abreast of new and changing policies and proceduresSupport additional initiatives and special projects as assignedContribute to continuous improvement of event coordination processesOther duties, as assigned