Sr. Administrative Assistant

Job Description

Job Description

We are looking for an experienced Sr. Administrative Assistant to support daily business operations. This Long-term Contract position is ideal for a highly organized, detail-oriented individual who can manage multiple complex schedules, coordinate logistics, and keep administrative activities running smoothly. The role requires strong attention to detail, sound judgment, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

• Oversee and coordinate busy calendars, including scheduling meetings, resolving conflicts, and ensuring leadership priorities are aligned.

• Provide high-level administrative support through document preparation, correspondence handling, record maintenance, and general office coordination.

• Arrange domestic and international travel plans, including itineraries, reservations, and related logistical details.

• Prepare, review, and organize export and import documentation to support accurate and timely business transactions.

• Set up conference calls and virtual meetings, distribute meeting details, and help ensure smooth communication among participants.

• Track action items, follow up on deadlines, and help maintain efficient workflow across administrative activities.

• Support operational processes by handling confidential information with discretion and maintaining organized files and reports.

• Demonstrated experience in a senior-level administrative support role.
• Strong ability to manage calendars and coordinate meetings across multiple priorities.
• Experience booking travel arrangements and handling detailed itineraries.
• Knowledge of export and import documentation processes.
• Proficiency in organizing conference calls and virtual meeting logistics.
• Excellent written and verbal communication skills.
• Strong organizational skills with careful attention to accuracy and deadlines.