PT Executive Assistant / Bookkeeper

Job Description

Job Description

We are seeking a highly organized, detail-oriented professional to oversee day-to-day administrative, financial, and operational responsibilities for multiple LLCs and business interests.

Responsibilities:

• Manage and maintain QuickBooks accounts
• Process and pay bills, invoices, and vendor payments
• Track expenses and reconcile accounts
• Maintain organized financial and business records
• Manage multiple LLCs and related administrative requirements
• Coordinate with accountants, attorneys, vendors, and contractors
• Create and maintain spreadsheets and reports in Excel
• Monitor deadlines, renewals, permits, and compliance requirements
• Delegate tasks and follow up to ensure completion
• Assist with project management and special assignments
• Handle confidential business and financial information
• Send monthly invoices to tenants and track payments
• Respond to tenant questions and provide timely communication
• Coordinate and delegate maintenance requests to appropriate vendors or contractors
• Follow up on maintenance issues to ensure resolution
• Report directly to ownership regarding tenant and property-related matters

Qualifications:

• Advanced proficiency in QuickBooks and Microsoft Excel
• Experience managing finances and operations for multiple entities or LLCs
• Strong organizational and problem-solving skills
• Exceptional attention to detail
• Ability to prioritize multiple projects and deadlines
• Excellent communication skills
• Self-motivated, trustworthy, and able to work independently
• Experience in real estate, construction, small business operations, or family offices is a plus

Ideal Candidate:
We are looking for someone who takes ownership, anticipates needs, solves problems before they become issues, and can keep multiple businesses running smoothly behind the scenes. The right person is proactive, highly organized, financially competent, and comfortable managing a wide variety of responsibilities.

To apply, please submit your resume along with a brief description of your experience managing bookkeeping, operations, and multiple business entities.