Administrative Assistant

Job Description

Job Description

Administrative AssistantRichSmith Management | North Little Rock, ARAre you an organized, dependable professional who enjoys keeping an office running smoothly? RichSmith Management is seeking an Administrative Assistant to join our Corporate Office and provide essential support to our corporate staff and property management teams.This position is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced office environment, and takes pride in delivering exceptional customer service while staying organized and detail-oriented.Why Join RichSmith Management?RichSmith Management is an Equal Opportunity Employer offering a comprehensive benefits package for full-time employees, including:Medical, Dental & Vision InsuranceFlexible Spending Accounts (FSA/HSA)401(k) Retirement PlanPaid Time Off & Paid HolidaysMonday–Friday work scheduleProfessional growth opportunitiesCollaborative corporate office environmentKey ResponsibilitiesAs an Administrative Assistant, you will:Provide administrative support to corporate office staff and property management teams.Answer phones, respond to emails, and direct inquiries to the appropriate department.Monitor shared email accounts and ensure requests are handled promptly.Assist with company-wide reporting, including weekly KPI reports and quarterly property reports.Prepare, update, and distribute reports and other business documents.Schedule meetings, inspections, travel arrangements, training sessions, and company events.Draft letters, notices, memos, and other business correspondence.Order, receive, organize, and maintain office supplies and inventory.Manage company uniform ordering, receiving, sorting, and distribution.Assist with monthly Purchase Card compliance by maintaining logs and supporting documentation.Print and prepare documentation for move-out checks.Provide front desk coverage and greet visitors professionally.Maintain confidentiality while handling employee, resident, financial, and company information.Assist with special projects and perform other duties as assigned.QualificationsRequired:Minimum 1 year of administrative or general office experience.Excellent organizational, communication, and follow-up skills.Strong attention to detail and ability to multitask.Ability to work independently and as part of a team.Professional customer service and communication skills.Experience with multi-line phone systems.Proficiency with Microsoft Office, including Word, Excel, and Outlook.Preferred:Experience with RealPage/OneSite.Experience in property management, real estate, or a corporate office environment.Experience supporting multiple departments or executives.What We're Looking ForThe ideal candidate is:Friendly and professionalHighly organized and dependableDetail-oriented with strong follow-throughComfortable managing multiple prioritiesSelf-motivated and eager to learnA team player who enjoys helping others succeedEducationHigh school diploma or equivalent required.Work EnvironmentFull-time, in-office position located in North Little Rock, ArkansasMonday–Friday, 8:00 AM – 5:00 PMPrimarily seated office environment with frequent computer useOccasional lifting of up to 50 poundsAbility to navigate stairs within the corporate office as needed.Join Our TeamIf you're a motivated administrative professional who enjoys supporting others, staying organized, and making a positive impact every day, we'd love to hear from you.Apply today and become an important part of the RichSmith Management team!