Document Control Lead

Job Description

Job Description

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.

ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.

We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.

This is a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of our clients. While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing support, resources, and benefits as your employer.

Objective

We are seeking a Project Document Control Lead to join our team. The ideal candidate will be a high energy, collaborative individual who aspires to find creative ways to solve problems, ask questions, and improve processes. This individual can be located remotely, traveling to Charlotte, NC at the appropriate time throughout the project lifecycle. The successful candidate should have a minimum of five years working in a capital projects environment with a mix of both Owner/Operator and EPCM experience. Advanced or working knowledge of the following systems and processes is a must: Aconex, SharePoint, SAP, Power BI, Microsoft Office Suite

Responsibilities

• Develop and maintain positive working relationships horizontally throughout the project team including Corporate Functional Leadership, Engineering, Procurement, Commissioning, vendors, and contractors
• Ensure compliance with company Corporate Guidelines and Standards
• Develop/update document management plan according to local practices, including identifying document management requirements with internal stakeholders
• Establish document filing platform for project team members both internal and external
• Manage access for all document share platforms or systems
• Collaborate with project management team to establish the project document distribution matrix for project implementation and manage any necessary changes throughout the project
• Lead EDMS system training for project team
• Collaborate with EPCM, suppliers and other related parties on document management
• Evaluate EPCM document management strategy, including document control procedures, workflows and systems
• Conduct periodic audits of project document control performance ensuring all project documents are distributed properly and timely
• Develop and maintain project document register
• Generate document status reporting as required
• Provide necessary support to project team on document bulk retrieval or status checks
• Collaborate with IT on various applications and network issues through resolution
• Assist the project team with project closeout
• Archive handover package from contractors, ensuring it’s complete and clear in accordance with company requirements
• Provide guidance, direction and specialized assistance to the project for the resolution of difficult and complex document control problems

Requirements

• Experience: Minimum of 5 years of experience in a similar role, preferably within the mining or manufacturing industry.
• Exceptional understanding of the document management process and practices
• Procedural awareness for all stages of projects
• Advanced capabilities and experience using EDMS systems – Direct experience with Aconex highly preferred
• Experience working on international project teams
• Comfortable collaborating in large team environments and managing frequent requests from multiple stakeholders with clear, responsive communication.
• Excellent attention to detail
• Knowledge of engineering and construction documentation lifecycles and workflows
• Bachelor’s degree in Business, Engineering, Construction, Science or related field preferred.
• Six Sigma certification preferred.

Benefits

From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life’s challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as

• 401k & ESOP
• Professional Development
• Safety Incentive Program
• 24/7 Chaplain Care
• Flexible Schedule & Remote Working