Building Coordinator

Administrative Assistant II

3500 University Avenue houses the Division of Extension, as well as select PBS programs. The building has a variety of on-site event spaces, which host numerous meetings and events every year. This position will play an important coordinating function for these events and will be the first point of contact for staff, community members, and visitors from other units on campus or from around the state.

Key roles will include scheduling and management of on-site event spaces and shared meeting rooms (including technology support for both), front desk staffing and customer support functions, and facility administrative processes.

Supports the use of meeting and event spaces by Extension, other building occupants, community members, and UW Madison departments through event scheduling space configuration, and technology setup

Assists in the management and upkeep of 3500 University Avenue

About Extension

Extension embodies the Wisconsin Idea by developing and connecting the research and educational resources of UWMadison with residents and communities to address local, statewide, and national issues. We teach, learn, lead and serve, transforming lives and communities.

The role is a part of the Operations Administrative Team, supporting the Division's Operational teams and functions.

The minimum starting Hourly Rate for the position is $25.00 but is negotiable based on experience and qualifications

Excellent organizational skills and attention to detail

Flexibility to multitask, work with frequent disruptions, and adjust to changing schedules is required

Experience with Microsoft Office Suite

Demonstrated experience in customer service roles

Comfortable learning new audio-visual technology

Ability to lift 40 pounds with assistance

Familiarity with audio-visual technology

Experience planning or coordinating events, seminars, or meetings

H.S. Diploma