Preschool Office Administrator

SALARY RANGE 

$31.50/Per Hour - $33.00/Per Hour 

GENERAL DESCRIPTION

The Administrator for the Helen Diller Family Preschool is responsible for all business-related and office needs of the preschool. This position provides support to the Director and Assistant Director, and interacts with children and families, staff members, independent contractors, and vendors.

RESPONSIBILITIES

• Manage all administrative needs of the Preschool, including tasks and interactions related to school management, teaching staff, and parent community.


• Responsible for database management, updates, reporting, and other information-based duties.


• Manage preschool admissions and enrollment processes, including tours, open house events, backend database management, and reporting


• Handle a variety of administrative responsibilities for the preschool, including:




• Keeping systems up-to-date for all administrative procedures


• Handling routine aspects of daily operations


• Handling financial tasks such as credit card reconciliations and managing receipts


• Maintain pantry, stocking/storage and all related food orders


• Maintain logs and processes for daily attendance


• Providing customer service in a warm and welcoming way


• Generate and distribute Early Care lists


• Generate and distribute Sports, Dance, Ceramics and Enrichment lists

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  Manage the intake of kindergarten recommendation forms, meet application submission deadlines, track acceptance updates, and other related duties.

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  Work with Assistant Director to coordinate staff payroll data and ensure accuracy of timesheets.



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  Set up all preschool family households with biometric access and update as needed.



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  Project-manage the roll out of new interactive school engagement app.



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  Manage summer session group lists, access codes, placards etc.



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  Other duties as assigned.

REQUIREMENTS

• 1 – 3 years’ relevant administrative/office experience


• Excellent computer skills; including Excel and web-page production


• Experience in a Salesforce or similar environment required; training on organization-specific system processes to be provided


• Excellent customer service, communication and writing skills


• Commitment to confidentiality and discretion


• Excellent organization, multi-tasking and time management skills


• Ability to create and maintain deadlines


• Previous work in an early childhood or school environment preferred

WORKING CONDITIONS

Work is conducted on-site in a school setting, with regular contact with staff, children, and families.

PHYSICAL REQUIREMENTS

Position requires seated or standing use of a computer throughout the day. Some light lifting and carrying.

STATUS

Benefited, non-exempt, collective bargaining position

HOURS

40 hours/week; full-year employment

SCHEDULE

Monday – Friday, 8:00 am – 4:30 pm

FOR MORE INFORMATION: To learn more about working at the JCCSF, including staff culture, hiring practices and policies, and benefits, visit our Careers page: