Administrative Assistant

Administrative Assistant Posting Number:

STA00588PO26

Advertised Salary Range: Location of Vacancy: USC Upstate, Spartanburg, SC Part/Full Time: Full Time Work Schedule: Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required. About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Advertised Job Summary Administrative Assistant University of South Carolina Upstate STA00588PO26 Spartanburg, SC Job Related Minimum Required Education and Experience Typically holds a high school diploma or GED. Requires 1 or more years of job related experience. Preferred Qualifications Bachelor's degree and 2 years related experience in business management, administrative services, or related field preferred. Knowledge/Skills/Abilities Organizational skills and ability to multi-task. Skilled in Microsoft Office Suite (Word, Excel, Outlook, AI, etc.). Customer service skills, verbal, written and interpersonal communication skills, and the ability to work well with others. Ability to work independently and with a team. Job Duties Administrative & Operational Support Provides administrative support for unit leadership, including the calendar management, meeting coordination, agendas, and minutes Serves as an operational resource for faculty and staff regarding departmental processes, procedures, and systems.Essential FunctionYesPercentage of Time25 Financial & Resource Administration Coordinates purchasing, reimbursements, invoicing, and other financial transactions in accordance with institutional policies Assists executive assistant to the dean with tracking and organizing budget-related data and supports financial reporting as required by leadership. Assists executive assistant with coordination hiring logistics, including adjunct hiring processes and administrative steps related to searches.Essential FunctionYesPercentage of Time25 Event & Project Coordination Coordinates department and college events, including ceremonies, fairs, workshops, and special initiatives. Assists with logistical planning such as room reservations, vendor coordination, registration tools, and on-site arrangements. Serves as point person for designated recurring events and timelines.Essential FunctionYesPercentage of Time20 Combined administrative support for department chairs, student contact person for both departments, and departments first point of contact for public, colleagues, and students. Monitors the department emails and teams accounts for questions, inquiries, and responds appropriately except for field experiences. Request situational guidance and support as needed. Maintains office and workroom equipment such as printer supplies, workroom restock, and mail room support.Essential FunctionYesPercentage of Time20 Other duties as assigned Essential FunctionYesPercentage of Time10 Open Until Filled Yes USC Upstate offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Program Dependent Scholarships Employee Assistance Program (EAP) Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. #J-18808-Ljbffr University of South Carolina Upstate