Office Administrator -COPHS Dean's Office

Office Administrator -COPHS Dean's Office

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Communication Guidelines for Status Updates To help our team work efficiently and provide timely service to everyone, we kindly ask that candidates refrain from calling the department for routine status updates regarding requests, applications, or ongoing matters. Our team processes inquiries, we do not hire for them. Only the hiring department hires and reviews candidates in the order they are received. Frequent status calls may delay response times by reducing the time available to complete pending work. If additional information or documentation is required, a member of the hiring team will contact you directly. If you are chosen for the position, you will be notified through the appropriate communication channel. We appreciate your patience and cooperation as we work to serve all employees fairly and efficiently. Thank you for your understanding and support

Title Information

Security Sensitive Position? - Yes

Hours of Work - 8:00 AM - 5:00 PM M-F

Position Details

Posting Number - TSU203796

Official TSU Title - Office Administrator -COPHS Dean's Office

Grant Title - n/a

Job Description Summary / TWC Summary - Under general supervision, the Office Administrator is responsible for the coordination, implementation, and management of activities related to the achievement of effective operations ofCOPHSDean's office.

Essential Duties Summary - Collaborates, coordinates, communicates, and liaises with multipleCOPHSprograms' faculty, students and staff, affiliate institutions, and community partners. Provides administrative support for theCOPHSDean and oversees some daily administrative and business operations of the department including liaising with other departments as needed to ensure that all work meets deadlines and standards for quality and accuracy, and organizing and holding periodic meetings with alumni. Organizes, coordinates, and completes Dean's office operations and procedures such as tracking documentation process, personnel information management, filing systems, requisition of supplies, travel and other administrative services. Assists in business planning, market research, and promotion of the college. Development of business opportunities, preparation of the procurement expense reports. Prepares evaluation reports and tracks expenses incurred for the program. This individual must possess the ability to work autonomously, when required, using high level organizational, critical thinking and decision-making skills. Performs other job-related duties as assigned.

% FTE - 1.0

Hiring Range - $50,035.36-$63,795.08

Education - Preferred:Bachelors preferred.

Required Licensing/Certification - None Required.

Knowledge, Skills, and Abilities - Knowledge of: Policies, procedures, and current interprofessional education and collaboration practices. Knowledge of basic office and financial and procedures. Microsoft Office Professional or similar applications; mail mergers, database management, cloud-based platforms, and various videoconferencing platforms as required. Skill in: Both verbal and written communication. Problem-solving and decision making. Being detailed oriented. Multitasking and time management. Ability to: Work autonomously using high-level organizational, critical thinking and decision-making skills. Work as a team member and build collaborative relationships. Work in a fast-paced environment and be flexible in meeting job assignments and changing priorities. Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

Work Experience - Required: 5+ years in a higher education setting and/or administrative role. Advanced computer skills in MS Word, Outlook, Excel and Power Point, etc.

Working/Environmental Conditions - Limited standing and/or walking. Handling light weight objects. Using or carrying equipment. Stoop, bend, or lift.

UA EEO Statement - It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, TitleVIIof the Civil Rights Act. Manual of Administrative Policies and Procedures

Close Date - 09/29/2026

Open Until Filled (overrides close field) - No

Special Instructions to Applicants - Open to all applicants.

Required fields are indicated with an asterisk (*).

Required Documents

Resume

Teaching Philosophy

Official Transcripts

Optional Documents

Other Document

Reference Letter 1

Reference Letter 2

Reference Letter 3

Texas Southern University