Accounts Payable/Accounts Receivable

Accounts Payable/Accounts Receivable

The primary responsibility of the Accounts Payable/Accounts Receivable position is to process payments and control expenses by processing, verifying, and reconciling invoices. This position is also responsible for maintaining the company's charge accounts. This includes increasing/decreasing credit limits, turning off past due accounts, and collecting debts.

The major responsibilities for this position include:

• Pay all the bills for the company
• Post entries in checkbook
• Reconcile statements
• Reconcile and post credit card receipts
• Submit Farmplan and post to accounts
• Post entries in the G/L
• Post accounts receivable
• Complete credit applications for company credit with creditors
• Create/update month-end reports and spreadsheets
• Maintain CDL/DOT reports– including tracking mileage
• Filing
• Open new charge accounts after researching creditworthiness
• Turn off overdue charge accounts
• Collect debts from overdue accounts
• Send out tax-exempt certificates to non-tax customers (annually)
• Collect W-9 Forms from new vendors
• Run and mail monthly charge account statements
• Review accounts receivable statements prior to printing
• Send statements to write-off accounts (if applicable)
• Order office supplies for corporate office
• Other tasks assigned by general manager, store manager, or corporate office manager

The minimum requirements for this position include:

• Education/Training: high school degree, some college preferred. Possess extensive knowledge of accounting or have attended relevant accounting courses along with a willingness to learn
• Experience in a retail environment in accounting, bookkeeping, or back-office operations
• Skills/Knowledge: Excellent quantitative and computer skills. Analytical and mathematical knowledge with the ability to make sound decisions
• Knowledge of retail computer systems, MS Word, Excel, or other spreadsheet software with an ongoing willingness to learn
• Excellent communication skills, exceptional organizational ability, high attention to detail, and ability to multitask

The minimum physical requirements for this position include:

• Able to operate a personal computer
• Able to concentrate for long periods of time while maintaining accuracy