Senior Administrative Coordinator, Cell Therapy Technical Operations (CTTO)

Senior Administrative Coordinator, Cell Therapy Technical Operations (CTTO)

Location: Gaithersburg, MD

Introduction to the Role

Are you ready to orchestrate a senior executive’s priorities and help accelerate transformative cell therapies to patients? Do you thrive in fast-moving environments where organization, judgment, and anticipation help leaders achieve more?

Based in Gaithersburg, MD, you will partner directly with the Vice President and Head of Cell Therapy Technical Operations. You will manage complex calendars, global stakeholders, and critical governance activities, helping the team reduce friction, uphold quality and safety, and move at pace.

This role requires presence, poise, and persistence. You will work primarily on-site to bring people together, enable rapid decision-making, and keep the organization focused on what matters most for patients.

Accountabilities

• Executive Support and Prioritization: Manage the VP’s agenda, calendar, and work plan; clarify priorities and protect focus time for key decisions.
• Meetings and Materials: Coordinate executive meetings and governance forums end-to-end, including agendas, pre-reads, briefings, and follow-up.
• Confidential Communications and Stakeholder Liaison: Triage and respond to sensitive requests with discretion; represent the VP’s office clearly and diplomatically.
• Governance, Events, and External Engagements: Coordinate town halls, site visits, scientific conferences, and board-level engagements that align teams, build trust, and showcase progress.
• Global Travel and Expenses: Arrange complex international travel and manage expenses to keep the VP mobile, compliant, and productive across time zones.
• Insight and Issue Management: Anticipate priorities, identify risks early, and recommend solutions to ambiguous challenges.
• Team Coordination and Standards: Support CTTO senior leaders as needed; mentor and informally coordinate the Administration Team and temporary staff to promote consistent standards and collaboration.
• Operations Enablement and Systems: Maintain SharePoint pages and Microsoft Teams channels, improving information flow and ease of access.
• Administrative Projects and Continuous Improvement: Lead or support confidential, high-impact projects and identify opportunities to simplify, standardize, and improve operations.

Essential Requirements/ Experience

• Experience: 5–7 years as a Senior PA or Executive Assistant supporting Directors, VPs, MDs, or C-suite leaders in a complex international organization.
• Education: High School Diploma or equivalent required; a two-year Associate Degree or higher preferred.
• Core capabilities: Excellent secretarial, planning, organizational, and prioritization skills, with sound judgment, accuracy, and a strong sense of urgency.
• Confidentiality: Ability to handle sensitive information discreetly.
• Communication: Collaborative, with excellent interpersonal and communication skills and the confidence to communicate at all levels with tact and diplomacy.
• Systems and procedures: Ability to identify and use appropriate systems and processes to achieve results.
• Organizational understanding: Understanding of how CTTO relates to other functions and how to work effectively across the organization.
• Approach: Flexible, proactive, motivated, and committed to exceeding expectations.
• Technology: Excellent knowledge of Microsoft Office, Outlook, Calendar, PowerPoint, and web-based systems, including Workday, SharePoint, and BOX.

Desirable Skills/Experience

• Experience supporting senior leaders in biopharmaceuticals, particularly in technical or manufacturing functions.
• Advanced Microsoft Teams and SharePoint administration skills, with experience supporting virtual or hybrid events.
• Familiarity with Lean or continuous improvement practices.
• Experience managing intranet content and information architecture, including findability and version control.
• Project coordination experience or certification coursework supporting planning and execution.

The annual base pay (or hourly rate of compensation) for this position ranges from $33.50/hr to $50.26/hr. Our positions offer eligibility for various incentives—an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.

Working at AstraZeneca

When we bring unexpected teams together, we unleash bold thinking that inspires life-changing medicines. In-person work helps us connect, move at pace, and challenge perceptions, which is why we work from the office an average minimum of three days per week . We balance this expectation with individual flexibility.

Why AstraZeneca

Your coordination will help leaders make sharper decisions sooner, enabling patients to receive medicines faster. You will work with diverse experts who value kindness alongside ambition, using modern tools and practical Lean thinking to improve quality and safety as we scale advanced therapies.

We bring people together to challenge assumptions, reduce waste, and support an ambitious sustainability agenda—while giving you opportunities to grow, learn, and lead meaningful work.

If you are ready to turn precision, judgment, and anticipation into real-world impact, apply today!

Date Posted

Closing Date

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.