Director of Facilities Management

Job Description

Job Description

Summary: The Director of Facility Maintenance is responsible for overseeing the maintenance, repair, and operation of all facilities, ensuring a safe, clean, and efficient environment. This leadership role involves strategic planning, budgeting, compliance, and team management to support the organization’s operational needs.

Experience & Education: A bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field preferred. Must have at least three years of job-related experience in facility maintenance management, with leadership experience. Strong knowledge of HVAC, electrical, plumbing, and building automation systems. Familiarity with regulatory codes, safety standards, and sustainability practices. Excellent leadership, problem-solving, and project management skills. Proficiency in facility management software and Microsoft Office Suite.

Essential duties include the following. Other duties may be assigned as needed.

Essential Job Duties:

• Develop and oversee preventive and corrective maintenance programs for buildings, equipment, and infrastructure.
• Ensure all facilities are maintained in compliance with safety, health, and environmental regulations.
• Coordinate inspections, repairs, and renovations to maximize facility efficiency and longevity.
• Lead and manage the maintenance team, including hiring, training, and performance evaluations.
• Foster a culture of safety, accountability, and continuous improvement.
• Collaborate with department heads to align maintenance priorities with organizational goals.
• Develop and manage the facilities maintenance budget, ensuring cost-effective solutions.
• Oversee vendor contracts and negotiate service agreements for facility-related needs.
• Identify opportunities for energy efficiency and cost savings.
• Ensure compliance with OSHA, ADA, fire safety, and other regulatory requirements.
• Develop and implement emergency response and disaster recovery plans.
• Conduct regular safety audits and training programs for staff.

ADDITIONAL QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business information, required department documentation, policies, procedures, and standard operating procedures, and governmental regulations as required. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, employees, and the general public. Needs to be able to communicate effectively through verbal and written mediums.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts as applicable.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of variables in situations where limited standards may exist. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COMPUTER SKILLS

Adequate knowledge of Windows processing systems and software (Microsoft Word, Excel, and PowerPoint). Will need the skills to work with facility management software and email communication.

CERTIFICATES, LICENSES, REGISTRATIONS

Certification in Facility Management (CFM, FMP, or similar) preferred. Valid driver’s license, clear DMV record, as well as acceptable background record.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Copying, filing, and other record keeping duties require the ability to stand, sit, and move from one position to another easily.
• Computerized record keeping requires the ability to input data from a keyboard quickly and efficiently (use of fingers/ability to feel).
• Close computer work requires clear vision as well as ability to adjust focus when returning to other tasks.
• Ability to work in various conditions, including outdoor environments, mechanical rooms, and construction areas.
• May require lifting, standing, or working in confined spaces.
• On-call availability for emergency maintenance situations.

WORK ENVIRONMENT

The work environment characteristics described here represent those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Duties require working in office, maintenance, and outdoor environments with moderate noise levels from equipment, tools, and human voices. Employees may be exposed to various weather conditions, including cold, rain, snow, ice, and heat. Must have the ability to work with ethnically, linguistically, culturally, and economically diverse populations.