Executive Assistant to the Dean, Schreyer Honors College
$61.8k - $89.6kPennsylvania State University
- # Executive Assistant to the Dean, Schreyer Honors CollegeApplylocations: Penn State University Parktime type: Full timeposted on: Posted Todayjob requisition id: REQ\_0000079381# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS**The Office of the Dean of Schreyer Honors College seeks an **Executive Assistant** to provide comprehensive, high-level administrative and operational support to the Dean.The **Executive Assistant** (EA) serves as a strategic partner and trusted liaison to the Dean, Leadership Team, College committees, External Advisory Board, and internal and external constituents.This role is central to the effective daily operations of the Dean’s Office and contributes directly to the overall success of the College.# **Responsibilities include but are not limited to:**## **Executive Support & Calendar Management*** Manage the Dean’s complex, confidential calendar: coordinating meetings with faculty, students, University leadership, and external stakeholders* Anticipate scheduling conflicts, travel time, and preparation needs* Monitor task systems to ensure timely completion of priority items* Support the Dean’s teaching and research activities## **Meetings & Communications*** Coordinate leadership and committee meetings, including agendas, materials, and logistics* Record and distribute minutes; track and close action items* Serve as liaison to internal and external stakeholders, including the External Advisory Board* Maintain board records, coordinate meetings/events, and manage official files## **Operational & Financial Administration*** Oversee daily administrative operations supporting the Dean and College leadership* Manage travel and expense reconciliation (utilizing SAP Concur)* Process purchasing, invoices, and procurement card transactions* Serve as Workday timekeeper and coordinate supply ordering* Support financial activities in collaboration with the Finance Strategic Partner## **Team & Program Support*** Coordinate service awards, including tracking, ordering, and recognition* Administer the leadership intern program (recruitment, onboarding, time approval)* Support the Dean’s Student Advisory Council## **College Engagement & Office Leadership*** Support College and University initiatives, events, and leadership activities* Represent the Dean’s office in key engagements and communications* Maintain confidentiality in handling sensitive information* Ensure efficient daily operations of the Dean’s Office and administrative functions# **Qualifications:*** Effective written and verbal communication skills* Demonstrated ability to manage confidential information with sound judgment* Excellent interpersonal skills and ability to work collaboratively across a range of constituencies* Inclusive and respectful when working with othersSuccessful candidates will demonstrate exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.Applicants must also have **advanced proficiency with Microsoft Office Suite** (Outlook, Teams, Word, Excel, PowerPoint) to support executive-level operations, including complex calendar and inbox management, preparation of executive communications and briefing materials, data tracking and reporting, and creation of professional presentations. **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**Bachelor's Degree6+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None### # **Important Application Instructions**:**Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.**# **Additional Information:**Regular onsite presence at Penn State's University Park campus is expected.The Schreyer Honors College is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.## About Schreyer Honors CollegeSchreyer Honors College is Penn State’s University-wide undergraduate honors program, serving approximately 2,000 students across academic colleges and campuses.Founded in 1997, the College continues the University Scholars Program’s tradition of leadership in honors education. For more information, visit our website. **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $61,800.00 - $89,600.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.**CAMPUS SECURITY CRIME STATISTICS**Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.**EEO IS THE LAW**Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact View phone number on click.appcast.io.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
- J-18808-Ljbffr Penn State University
Vacancy posted 4 days ago
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