Senior Compliance Analyst (Personal Trading & Licensing/Registrations)

WHO WE ARE Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers. At Apex, we are changing how the securities industry operates by reinventing the status quo, which was manual, slow, and accessible only by the ultra‑wealthy. We're digitizing and democratizing systems so that everyone has an opportunity to invest. When you're at Apex, you drive this change. You're part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Our offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila are home to over 1,000 employees. Together, we’re shaping the future of financial innovation. Embrace change. Solve big. Win together. And be G.R.E.A.T. — grit, results, empathy, accountability, and teamwork — with Apex. We’re proud to be recognized for the innovative work we do, the purpose-driven nature of our work, and the collaborative culture we’ve created. Here are just a few of the many awards we’ve recently received: Best Places to Work 2026, 2025, 2024, 2023 - Presented by BuiltIn WealthTech of the Year 2025 - Presented by US FinTech Awards The World’s Top 250 Fintech Companies 2024 - Presented by CNBC ABOUT THIS ROLE The Senior Compliance Analyst (Personal Trading & Licensing/Registrations) provides U.S.-business-hours coverage, regulatory knowledge, securities-market experience, employee interaction, and first-level compliance judgment for the Firm’s Personal Trading and Licensing & Registrations programs. The role is responsible for managing and resolving employee-specific, time-sensitive, unusual, or higher-risk matters that require substantive compliance review, U.S. securities-market knowledge, regulatory research, policy application, or interaction with employees, managers, brokers, regulators, vendors, and internal stakeholders. The Senior Compliance Analyst reviews and resolves exceptions within delegated authority and escalates complex regulatory interpretations, material violations, significant disclosure matters, policy exceptions, and other higher-risk matters to the Compliance Manager, Chief Compliance Officer, Legal, or other appropriate stakeholders. The role also provides U.S.-based oversight, quality control, guidance, and escalation support for the established, process-driven Personal Trading and Licensing & Registrations workflows performed by the Manila team. The Manila team performs standardized processing, monitoring, reconciliation, tracking, documentation, and reporting activities in accordance with approved procedures; the U.S.-based Senior Compliance Analyst provides subject-matter support and makes the compliance determinations that require professional judgment. The successful candidate will operate independently, exercise sound judgment, maintain audit-ready documentation, manage confidential information with discretion, and partner effectively with Compliance, Human Resources, Legal, Talent Acquisition, Operations, Technology, employees, managers, and business stakeholders. Key Responsibilities Personal Trading and Employee Compliance Provide timely U.S.-business-hours support to employees and managers regarding Personal Trading requirements, brokerage accounts, reportable securities, managed accounts, account disclosures, preclearance, holdings reporting, transaction reporting, certifications, and related obligations. Review and respond to time-sensitive trade-preclearance requests so that employees may execute approved transactions while applicable markets are open. Review securities transactions and apply Personal Trading requirements based on the underlying security, transaction type, trading activity, holding-period requirements, restricted-list or watch-list implications, preclearance requirements, and other applicable Firm policies and procedures. Research securities, issuers, transaction types, and trading issues requiring knowledge of U.S. securities markets and Personal Trading requirements. Review potential Personal Trading exceptions, policy violations, late disclosures, restricted-security issues, missing account information, and other higher-risk matters. Document findings, determine appropriate next steps within delegated authority, and elevate material, complex, or unresolved matters to the Compliance Manager or other appropriate stakeholders. Respond to employee and manager questions requiring policy application, interpretation, substantive analysis, exception review, or U.S.-hours issue resolution. Assist with employee disclosure matters, including Outside Business Activities (“OBAs”) and private investments, when employee interaction, research, first-level analysis, or escalation is required. Communicate with brokers, broker-dealers, custodians, employees, managers, MyComplianceOffice (“MCO”), and other internal or external parties to resolve Personal Trading issues requiring U.S.-hours contact or substantive review. Troubleshoot account feeds, brokerage connections, transaction information, reporting issues, and other Personal Trading matters that cannot be resolved through routine Manila processing. Review case files, exception reports, research, and supporting information prepared by the Manila team; provide direction, determine disposition, and ensure appropriate documentation and escalation. Provide guidance, quality control, and escalation support to the Manila team for Personal Trading workflows, including MCO queues, account monitoring, transaction-feed reconciliation, certifications, documentation, tracking, and reporting. Licensing, Registrations, and Examinations Serve as the U.S.-hours point of contact for employees and managers regarding licensing, registration, qualification examinations, fingerprinting, continuing education, and licensing-related training requirements. Manage employee licensing and registration matters requiring substantive review, U.S.-hours employee interaction, regulatory or vendor contact, research, issue resolution, or escalation. Discuss licensing and registration requirements associated with employee roles, new hires, internal transfers, role changes, changes in responsibilities, and employee separations. Perform first-level substantive review of licensing requests, registration matters, Forms U4 and U5, disclosures, examination issues, and other employee-specific matters. Identify matters requiring review or determination by the Compliance Manager, Chief Compliance Officer, Legal, or other stakeholders. Process, review, and maintain FINRA WebCRD filings, including Forms U4 and U5, amendments, registration transfers, disclosures, terminations, and other registration updates, as assigned and in accordance with established approvals and procedures. Coordinate with FINRA, NFA, state regulators, testing vendors, fingerprinting vendors, Human Resources, Talent Acquisition, and other internal or external partners when matters cannot be resolved through established workflows. Research licensing and registration questions and apply Firm procedures and established regulatory guidance to routine employee-specific situations. Escalate regulatory interpretation questions, policy exceptions, material disclosures, significant registration issues, and other higher-risk matters as appropriate. Review and resolve matters involving incomplete registration submissions, missed deadlines, examination failures, retake periods, registration gaps, potential lapses, late filings, or other licensing deficiencies. Provide U.S.-hours oversight and escalation support for licensing and registration workflows processed by the Manila team, including examination-window requests, fingerprinting, routine U4/U5 workflow preparation, registration tracking, reconciliations, documentation, and employee follow-up. Maintain an accurate licensing and registration matrix reflecting employee registration status, qualifications, examinations, jurisdictions, deadlines, continuing-education requirements, and required actions. Continuing Education, Training, Attestations, and Reporting Monitor and oversee FINRA continuing education, NFA training requirements, Firm‑required licensing training, qualification requirements, and related employee attestations. Review and resolve employee‑specific exceptions, overdue requirements, extensions, remediation matters, or other issues requiring judgment or escalation. Communicate requirements, deadlines, completion status, deficiencies, and next steps to employees, managers, and relevant stakeholders. Review recurring Personal Trading and Licensing & Registrations reports, metrics, exception reports, and aging items prepared by the Manila team. Identify trends, deficiencies, process risks, and escalation items. Prepare management reporting on Personal Trading activity, preclearance, exceptions, account‑reporting status, licensing status, examination progress, continuing education, training completion, upcoming deadlines, and outstanding deficiencies. Maintain complete, contemporaneous, version‑controlled, and audit‑ready records of reviews, approvals, escalations, employee communications, exceptions, remediation, training, and other required program activity. Data Integrity, Controls, and Recordkeeping Review and oversee reconciliations across MCO, FINRA Gateway/WebCRD, NFA ORS, internal systems, Learning Management Systems, employee submissions, brokerage feeds, vendor platforms, and related records. Investigate and resolve data discrepancies, incomplete submissions, missing documentation, account‑feed issues, workflow exceptions, and other control deficiencies requiring U.S.-based analysis or stakeholder engagement. Support internal audits, regulatory examinations, compliance testing, information requests, and remediation efforts related to Personal Trading, employee brokerage accounts, licensing, registration, examinations, continuing education, training, and employee disclosures. Ensure documentation supporting substantive reviews, compliance determinations, approvals, exceptions, escalations, and remediation is complete and retained in the designated system of record. Manila Team Oversight and Workflow Management Provide subject‑matter guidance, U.S.-hours support, quality control, and escalation support for process‑driven Personal Trading and Licensing & Registrations activities performed by the Manila team. Review and disposition matters escalated by the Manila team, including employee questions, unusual transactions, potential Personal Trading violations, disclosure issues, incomplete documentation, registration exceptions, regulatory questions, and other matters requiring compliance judgment. Ensure procedures, job aids, templates, escalation protocols, handoffs, trackers, and control documentation clearly distinguish between Manila processing responsibilities and U.S.-based compliance‑review responsibilities. Conduct or support quality‑assurance reviews of Manila work product, identify recurring errors or training needs, and implement corrective actions as appropriate. Provide training and feedback to Manila personnel on procedures, workflow changes, escalation expectations, documentation standards, and recurring control issues. Procedures, Systems, and Continuous Improvement Draft, maintain, and improve procedures, checklists, training guides, workflow documentation, control documentation, licensing matrices, and escalation protocols for Personal Trading and Licensing & Registrations. Identify process risks, control gaps, data‑quality issues, manual inefficiencies, and opportunities for automation, reporting improvements, or workflow enhancements. Recommend and implement practical solutions in coordination with Compliance management and relevant stakeholders. Serve as a key business user for MCO, FINRA Gateway/WebCRD, NFA ORS, Learning Management Systems, document‑management systems, licensing vendors, and workflow tools. Support reporting, user acceptance testing, system enhancements, and issue resolution. Use approved technology, automation, templates, and AI tools responsibly to reduce manual effort, support research and analysis, improve documentation, and increase workflow efficiency. Role Boundary The Senior Compliance Analyst (Personal Trading & Licensing/Registrations) (U.S.) owns the portions of the programs that require U.S.-business-hours availability, U.S. securities‑market knowledge, employee and manager interaction, substantive review, research, policy application, first‑level compliance analysis, issue resolution, and escalation. The Manila team owns standardized, documented, and repeatable operational activities, including routine processing, monitoring, reconciliation, tracking, documentation, reporting, and follow‑up under established procedures. Manila personnel may research, prepare, process, reconcile, document, and identify issues, but do not independently make material regulatory, policy, or compliance determinations. Complex regulatory interpretations, material exceptions, significant violations, policy or WSP determinations, significant disclosure matters, disciplinary decisions, and other higher‑risk matters remain with the Compliance Manager, Chief Compliance Officer, Legal, and/or other appropriate stakeholders, as applicable. Required Qualifications Bachelor’s degree or an equivalent combination of professional experience, training, and education. 4–7+ years of progressive experience in employee compliance, Personal Trading, broker‑dealer licensing and registration, NFA registration support, regulatory administration, securities operations, risk, audit, or another regulated financial‑services environment. Demonstrated experience supporting or administering an employee Personal Trading program, including employee brokerage accounts, reportable accounts, holdings and transaction reporting, trade preclearance, restricted or watch‑list reviews, exception handling, certifications, or related controls. Demonstrated knowledge of U.S. securities markets, securities products, transaction types, trading activity, brokerage‑account practices, and issues relevant to employee Personal Trading compliance. Demonstrated hands‑on experience with FINRA WebCRD, including Forms U4 and U5, amendments, registration maintenance, and related filing workflows. Demonstrated experience with NFA ORS and NFA registration processes. Strong working knowledge of FINRA and NFA licensing, registration, qualification examination, continuing education, and training requirements. Experience independently managing or substantively reviewing licensing, registration, examination, continuing education, training, Personal Trading, employee disclosure, or other regulatory compliance operational processes. Experience tracking examination eligibility, scheduling, results, retake periods, registration deadlines, employee licensing requirements, and related remediation activities. Experience monitoring licensing‑related training, regulatory continuing education, employee attestations, and overdue requirements. Experience reviewing exceptions, researching requirements, applying policies to employee‑specific facts, and escalating matters requiring management, Legal, or senior Compliance review. Advanced Microsoft Excel skills, including pivot tables, advanced formulas, data reconciliation, tracking, and reporting. Strong analytical, problem‑solving, data‑reconciliation, documentation, research, and decision‑making skills, with sound judgment and risk awareness. Excellent written and verbal communication skills, including the ability to provide clear, timely guidance and escalation to employees, managers, brokers, vendors, regulators, and internal stakeholders. Proven ability to prioritize competing deadlines, manage confidential information with discretion, and operate independently in a regulated, deadline‑driven environment. Preferred Qualifications Active FINRA Securities Industry Essentials (“SIE”) and Series 7 registrations preferred, or the ability to obtain required registrations within a defined timeframe after hire. Experience supporting both FINRA broker‑dealer and NFA member registration programs. Experience with MyComplianceOffice (“MCO”), FINRA Gateway, FINPro, WebCRD, NFA ORS, Learning Management Systems, licensing vendors, brokerage‑account feed providers, or registration workflow platforms. Experience supporting multi‑state registration requirements and jurisdictional filings. Experience reviewing or supporting OBAs, private investments, conflicts‑of‑interest disclosures, employee attestations, or related employee‑compliance workflows. Experience coordinating with FINRA, NFA, state regulators, testing vendors, fingerprinting vendors, Human Resources, Talent Acquisition, brokers, broker‑dealers, and other internal or external partners. Experience supporting regulatory examinations, internal audits, compliance testing, quality assurance, remediation, or control‑enhancement initiatives. Experience providing oversight, guidance, quality control, training, or escalation support for offshore, shared‑services, or operations teams. Experience mentoring colleagues, developing training materials, or serving as a subject‑matter resource for Personal Trading or Licensing & Registrations processes. Familiarity with generative AI tools, such as Claude, ChatGPT, Microsoft Copilot, or Gemini, and the ability to use approved tools responsibly to improve documentation, analysis, reporting, and workflow efficiency. Salary Range $88,000-$110,000 EEO Statement Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics. Disability Statement Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process. At Apex, we stand for efficiency and transparency. In every office, you’ll find passionate, committed, dedicated teams driven to find smart solutions to solve our clients’ toughest challenges. We are passionate about our employees, providing the benefits and perks that elevate you, reward you, and help you give back. We provide great flexibility, a collaborative, open work space, and real potential to grow with the firm. #J-18808-Ljbffr PEAK6