Program Coordinator
Westchester Medical Center
Job Summary : The Program Coordinator is an advanced level administrative coordinator who will be responsible for managing department & section accreditation projects as well as day-to-day operations and providing coordination and management of special projects in the department of surgery. Responsibilities:
- Manage a heavy calendar; scheduling all meetings and appointments (both electronic and paper calendars).
- Coordinate travel, which includes registrations, submission of abstracts, hotel, car and flight arrangements (both domestic and international).
- Monitor all expenses for grants, royalty accounts, retention funds, etc.
- Work independently on updating training grants tables as requested.
- Assist with grant application preparation and monitoring of funding received.
- Preparation of manuscripts for submission and uploading to applicable databases.
- Coordinate Editor duties for journals as needed: circulating new manuscripts to reviewers, obtaining reviews in a timely manner and contacting authors regarding decisions on manuscripts.
- Typing and management of all letters of reference and recommendations - ensuring all due dates are met.
- Maintain and renew all Chiefs' memberships to societies and journal subscriptions.
- Maintain and update several databases such as Endnote.
- Maintain confidential files, including patient information.
- Prepare purchase orders and requests payments for invoices related to publications and manuscript printing.
- Assist Chiefs with society membership, preparation and distribution of posters and PowerPoint slides, typing introduction speeches, coordination of monthly dinners - ordering of food menu, table arrangements and ensuring guests have all pertinent information regarding the dinner, email correspondence with council members, board members and invitees.
- Assist with preparation of lectures, manuscripts, abstracts, editorial submissions, and PowerPoint presentations for various lectures.
- Perform other duties as assigned.
- Liaison with practice offices and clinics.
- Assistance with administration of the International Research Fellowship program.
- Assists Chiefs with onboarding medical students for research projects, as needed.
- General Department of Surgery administrative tasks as requested.
- Ability to attend monthly meetings, beginning at 7:00 am.
- Coordination of section meeting minutes.
- Ability to become an expert in the knowledge of these accreditation programs.
- Assistance with coordination of section meetings
- Assist with preparation and documentation of program requirements for section programs.
- Coordination of projects associated with departments and sections.
Vacancy posted 3 days ago
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