Executive Assistant, National Programming & Artist Relations

iHeartMedia Administrative Assistant iHeartMedia, the number one audio company in America, is looking for an administrative assistant to support the SVP of Artist Relations. This role involves scheduling meetings, managing calendars, coordinating travel arrangements, and processing expenses for the National Programming Group and Artist Relations Executives. The ideal candidate will have exceptional attention to detail, strong organizational and project management skills, and excellent written and verbal communication skills. Responsibilities include: Administrative assistance with scheduling meetings, expenses, drafting industry facing event and artist program recaps. Reports to SVP of Artist Relations. Schedules label/management and internal meetings, maintains calendars, coordinates travel arrangements and processes expenses. Assists with multi-format Music Summit preparation and management. Maintains Artist Relations program trackers. Assembles year-end department impact report. Manages industry contact database. Assists with talent asset outreach. Collects assets and distributes across iHeart and partnering platforms. Provides detailed recaps for labels following execution of content launches. Develops artist profile pitches for clients. Assists with creation of supportive promotional materials for artist campaigns. Calculates valuations for national contesting, editorial features, and social promotions. Manages On The Verge and Titanium Award processes. Represents iHeartRadio National Artist Relations team at local shows and artist showcases. Manages Dept Internship Program. Qualifications: Exceptional attention to detail with the ability to manage sensitive information, complex schedules, and high-volume communications with accuracy. Proven ability to multitask and effectively prioritize competing demands in a fast-paced, deadline-driven environment. Strong organizational and project management skills, with the ability to anticipate needs and proactively solve problems. Excellent written and verbal communication skills. Demonstrated professionalism and poise in working with artists, talent representatives, and senior industry stakeholders. Ability to handle sensitive talent and executive relationships with discretion, diplomacy, and confidentiality. Demonstrated experience supporting senior-level executives, preferably within entertainment, music, media, or a related industry. Strong relationship-building skills and a customer-service mindset. High proficiency in Microsoft 365, Canva, and calendar management tools. Ability to adapt quickly to changing priorities and remain calm under pressure. Bachelor's degree or equivalent relevant work experience preferred. What You'll Bring: Respect for others and a strong belief that others should do this in return. Subject matter expertise to conceive and communicate original ideas. A growth mindset with knowledge sharing and mentorship within the team. Open communication about a variety of complex ideas to encourage a broad point of view and build a team consensus. Strong desire for collaboration between teams. Ability to work independently with minimal supervision. Commitment to continuous process improvement for overall team effectiveness. Advanced problem-solving techniques. Compensation: Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data. $27.20 - $34.00 Location: New York, NY: 125 West 55th Street, 10019 Position Type: Regular Time Type: Full time Pay Type: Hourly Benefits: iHeartMedia's benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following: Employer sponsored medical, dental and vision with a variety of coverage options Company provided and supplemental life insurance Paid vacation and sick time Paid company holidays A Spirit day to encourage and allow our employees to more easily volunteer in their community A 401K plan Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more! The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status. Non-Compete will be required for certain positions and as allowed by law. Our organization participates in E-Verify. iHeartMedia