Procurement Clerk

Job Title

Maintains positive vendor relations and administrative support to ensure goods, services or equipment are purchased timely and at the best possible price. Supports employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.

Key Accountabilities and Responsibilities

• Order office and laboratory supplies/process purchase orders in accordance with company policies and procedures
• Manage office supplies inventory
• Vendor communication including clarifying details, negotiating terms and price, identifying quality of goods, establishing deadlines and expectations
• Track orders to ensure timely delivery of goods and services
• Prepare reports on purchases, including cost analyses, and update internal databases with order details
• Maintain positive vendor relations and communicate with suppliers
• Identify pricing trends and evaluate offers from vendors for better pricing
• Assist the Laboratory Logistics Analyst with monitoring stock levels and identifying purchasing needs
• Oversee inventory control
• Assist with other areas of the Front Office as needed
• Provide input for organization-wide and department policies and procedures in a variety of areas such as purchasing, procurement, etc.
• Answer and direct phone calls
• Deposit checks when requested
• Greet visitors and provide general support to visitors upon arrival in accordance with company policies
• Organize and schedule appointments and meetings
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain and stock front and shared office spaces such conference room(s) and kitchen
• Maintain contact lists
• Produce and distribute correspondence memos, letters, e-mails, faxes, and forms
• Ensure compliance with company policies and regulatory requirements
• Reply to inquiries in a polite and professional manner
• Assist and/or generate reports
• Manage sensitive information in a confidential manner
• Correspond with clients through phone, fax, mail, e-mail
• Maintain electronic and paper filing systems
• Conduct data entry
• Research and create presentations when requested
• Distribute company mail
• Book travel arrangements when requested
• Maintain professional and technical knowledge
• Perform additional duties as assigned

Additional Accountabilities and Responsibilities

• Ability to adhere to standard timeline and escalate actions appropriately for resolution in a timely manner
• Keep manager informed of progress and communicate effectively with colleagues to achieve assigned tasks and goals
• Perform job responsibilities as directed and complete tasks as assigned

Requirements

• HS diploma or equivalent
• 2 years of proven procurement and/or administrative experience preferred; education in supply chain management, business administration, or related field can be substituted for experience
• Ability to handle multiple tasks and projects under deadline pressure and independently
• Able to adapt quickly to change
• Strong organizational and time management skills
• Excellent communication and negotiation skills
• High attention to detail and data entry accuracy is required
• Proficient with Microsoft Office Suite
• One year experience with QuickBooks preferred

Physical Requirements

• Prolonged periods of sitting on a chair, working at a desk, and working on a computer and/or telephone
• Must be able to lift up to 25 pounds

Pay Rate and Shift

• The base compensation range for this role is between $23.00/hr - $26.00/hr. The actual compensation is commensurate with experience.
• This position is a fully onsite role and is scheduled for a 9:00 AM - 5:00 PM shift. A shift differential is paid for hours worked between 4:00 PM and 6:00 AM, Monday through Friday, excluding designated holidays.

As an equal opportunity employer, Asahi Kasei believes a diverse workforce will provide us with the ability to continuously support the changes in the economy, society, and environment.