Supreme Court Records Processing Assistant

Supreme Court Records Processing Assistant (Part-time)
Tennessee Department of State
Tennessee State Library and Archives
Collection Services


Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.


Supervisor: Conservation Manager


Summary: Work with Tennessee Supreme Court records as part of a larger processing team. Tasks include document analysis, data entry, basic cleaning, humidification and flattening, and rehousing.


Duties/Responsibilities:

• Perform basic surface cleaning on documents and remove fasteners, under supervision of the Conservation Manager.
• Humidify and flatten documents as needed, under supervision of the Conservation Manager.
• Read and comprehend records for key descriptive information.
• Enter information into an online database.
• Rehouse materials in archival folders and boxes, following proper procedure and keeping careful documentation of all box numbers and other location information.
• Handle all materials carefully, following handling guidelines.
• Perform other duties as assigned.

Minimum Qualifications
Education and Experience:

• High school diploma and college-level coursework or experience in Archives or a related field.

Required Knowledge and Abilities:

• Ability to decipher 18th- and 19th-century handwriting.
• ​​​​​​​Ability to quickly scan and distill information from large case files.

Preferred Knowledge and Abilities:

• Familiarity with court records or legal and judicial proceedings.
• ​​​​​​​Descriptive writing skills.
• Experience with cataloging/metadata.
• Ability to recognize topics, names and organizations from Tennessee history.
• Familiarity with Microsoft Excel and database software.

Physical Requirements:

• Ability to work with dusty collection materials.
• ​​​​​​​Ability to lift and carry boxes of books and records weighing up to forty pounds.
• Assist the organization in creating a safe and healthy working environment by working safely with the equipment provided.
• Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
• Protect the collections from loss, damage, or theft.

Health, safety and collections security:

• Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided.
• ​​​​​​​Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
• Take all measures necessary to protect the collections from loss, mutilation or theft.

Salary: $15.00/hour – This position is part-time.