Front Desk Administrator

Job Description

Job Description

Job Title:  Front Desk Administrator
Job Location: Elkridge, MD
Operating Company:  Hobbs & Associates
FLSA Status:  Exempt
Salary Range: 50 to 60k

About:

We are looking for a reliable Front Desk Admin to join our team in Elkridge! The Office Administrator will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Some of these tasks will include coordinating and distributing communications and database organization. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth!

Hobbs & Associates - A member of the AIR Control Concepts family.

Hobbs & Associates specializes in providing heating, ventilation, and air conditioning (HVAC) products and engineering services to commercial and industrial building contractors, architectural design firms, and business owners. Our collaborative approach helps bring lasting community infrastructure to life, including schools, universities, hospitals, military and municipal buildings, entertainment venues, hotels, and multi-family residences. 

Check out our website : Hobbs & Associates

Essential Duties and Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage event planning for all customer trips/outings
• Manage all branch level communications
• Manage sales executives target communications/meetings
• Manage vendor partners communications/visits
• Manage all branch level expenses/reporting
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Support bid coordinator managing incoming opportunities
• Create and update records and databases with personnel, financial and other data
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Experience and Requirements:

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BS/BA in office administration or relevant field is preferred

Benefits:
We offer a competitive and comprehensive benefits package, including:

• Health & Wellness –  Medical, dental, vision, and life insurance coverage to support your well-being.   
• Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.   
• Work-Life Balance –  Paid time off (PTO), paid holidays, and an employee assistance program (EAP).   
• Professional Development –  Ongoing training opportunities and support for continuing education. 

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.

 

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