Clerical Assistant 2

Clerical Assistant 2The Department of State is looking for a Clerical Assistant 2 who enjoys keeping tasks on track and operations running smoothly. In this role, you will help the Bureau of Professional and Occupational Affairs maintain timely mail handling and application processing. Your work will help support licensing services that thousands of Pennsylvanians rely on. Join a team that focuses on quality, organization, and dependable service.This position provides clerical and office support that helps the Bureau of Professional and Occupational Affairs operate efficiently each day. As a Clerical Assistant 2, you will perform the following duties:Mail Coordination: Manage daily pickup, sorting, and delivery of office mailApplication Processing: Enter paper applications and apply payments using office systemsDocument Preparation: Prepare mail documents for scanning by coding and labeling themPayment Delivery: Deliver checks and money orders to the finance officeCorrespondence Handling: Distribute mail and emails to the correct areas or staffRecord Logging: Maintain logs of application fees and returned mail itemsInterested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information:Full time employment, 37.5 hours per week.Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 1-hour lunch.Telework: You will not have the option to telework in this position.Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.Minimum Experience and Training Requirements:Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); orGraduation from high school; orAn equivalent combination of experience and training.Other Requirements:You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.You must be able to perform essential job functions.Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.How to Apply:Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.Failure to comply with the above application requirements may eliminate you from consideration for this position.All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.Veterans:Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.