Human Resources Administrative Assistant (full time, 12 months)

Human Resources Administrative Assistant

The Full-time Human Resources Administrative Assistant is responsible for processing purchase orders, reporting student enrollment, transcript review, maintaining databases, administering benefit information and other various clerical tasks as needed within the HR Department.

Duties and Responsibilities:

• Purchase Orders Entry/Tracking
• Tuition Reimbursement, Memberships/Subscriptions, Advertising, Office Supplies, Staff Reimbursements for conferences and other miscellaneous items Supplies
• Monitor office supply levels and order as needed
• Budget
• Periodically review current budget report
• Advise Supervisor of low budget levels and request transfers as needed
• Create HR budget details for the following fiscal year
• Benefits
• Enroll staff in the medical vendor system(s) and update demographics and plan changes
• Monitor and record staff HSA voluntary contributions requested by staff and report to payroll
• Communicate with staff regarding benefits open enrollment (Medical, Flex, Life and LTD)
• Collect, record and notify payroll of all data/forms pertaining to Payroll Deductions
• Participate in the weekly Cigna call and Open Enrollment Education Meetings
• Answer staff medical coverage questions and escalate to medical vendor when necessary
• Notify the Town regarding pension eligible staff - new hires and terminations and request pro-rated HSA Contributions
• Student Enrollment
• Update current & projected student enrollment reports for school administration and Superintendent
• Work with enrollment demographer on enrollment projections
• Work with the District Registrar and the Data Dept staff to monitor enrollment
• Yearly notification and record keeping regarding Non-Resident Certified Staff Children attending NCPS
• Staff Utilization & Enrollment
• Responsible for the creation and accuracy of the Certified Staff Utilization report
• Updates all other 10/1 reports and PowerPoint presentations with current information utilizing the data supplied by the demographer
• New Hires & Terminations
• Enter new hire benefits into the Cigna, Flex and third-party COBRA vendor systems
• Process and send out exit packages (COBRA, Pension and Unemployment)
• Miscellaneous
• Assist teachers with transcript review and record Graduate Credits for Salary Reclassification
• Issue / re-issue and cancel I.D. badges
• Notify and work with Technology on Badge System issues and supplies
• Assist during New Teacher Orientation
• Scanning into the Frontline System (Employee Record)
• Update HR Forms listed on the District Website and notify the data department of changes
• Assist and brainstorm with the HR team and the Business Office in regards to new procedures or software

Qualifications:

• Demonstrated aptitude with PC software (Word, Excel, Google mail/docs)
• Human resources experience, especially benefits administration, preferred
• Aptitude with other software
• Excellent administrative & organizational skills
• Accuracy and thoroughness
• Service orientation
• Strong interpersonal skills, ability to interface cooperatively with various constituencies
• Ability to handle emergencies and prioritize multiple tasks with efficiency and minimal supervision

Pay rate will be $32.28 per hour per the union contract. Please review the union contract on the district website for more information. All applicants please complete an online application on our district website and upload a resume and cover letter.